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City Council Meeting Minutes--March 25, 2019

April 9, 2019

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 914 NORTH EASTON ST., STAUNTON, ILLINOIS ON MONDAY, MARCH 25, 2019

 

I.          CALL TO ORDER:

 

            Mayor Craig Neuhaus called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, March 25, 2019

 

II.        PLEDGE OF ALLEGIANCE:

 

            Mayor Craig Neuhaus led the Pledge Allegiance to the Flag.

 

 III.      ROLL CALL:

 

            City Clerk Stiegemeier called roll with the following persons

            ATTENDING:  Councilmembers Maria Bodner, Rich Garde, Rick Johnson, Ray Scroggins, Chad Plenske, Anthony Schrauth, Ryan Pritchett, Jeff Scanzoni, Mayor Craig Neuhaus, City Clerk Dennis Stiegemeier, City Treasurer Cindy Pirok, Attorney J. D. Brandmeier, Public Works Director Mike Kuethe and Police Chief Jeff Doerr.

                                                                                                           

   IV.    CONSENT AGENDA

                                   

Johnson moved, seconded by Scroggins to approve Consent Agenda with the following items:

                      

Minutes 

           Regular Meeting – 03/11/2019

                      

Collector’s Report

                                State of Illinois (Telecommunications Tax)--$9,030.46

                                State of Illinois (Income Tax)--$30,887.07

                                State of Illinois (Use Tax)--$18,572.05

                                State of Illinois (Video Gaming Tax)--$5,095.39

                                Ameren Illinois (Utility Tax)--$28,961.62

 

              Applications

                       

Claims

             March 25, 2019

             

Business Licenses Issued

                       

            Roll Call Vote

            AYES:   Garde, Johnson, Scroggins, Plenske, Schrauth,  Pritchett, Scanzoni, Bodner.

            NAYS:   None.

            ABSENT:  None.

            Motion declared carried.

                       

V.        GUESTS

           

            Norman Yeager from Extreme Pyrotechnics was in attendance to address the Council regarding the upcoming Fireworks Display, which will be held at the Homecoming Celebration on June 23, 2019.  Mr. Yeager said this is his 14th year doing the show with the City of Staunton.  He is planning to have a bigger, better show by using larger caliber shells.  The show will also open with three 300’ fireworks that will really “scream” loud.  He thanked the Council for their continued support.

                                               

VI.      CORRESPONDENCE

 

Received a letter from Eagle Scout Norman Carnaby requesting to use Duda Garden for his Eagle Scout Court of Honour on Saturday, April 27, 2019 from 3:00 to 5:00 P.M., with the park rental fee being waived.  He is also inviting the City Council to the event and see his Eagle Scout Project, which was erected at Duda Garden. 

 

Received a letter from Madison Communications reporting their success in  exceeding requirements regarding complaint reporting to the Illinois Commerce Commission         

 

VII.     TREASURER’S REPORT

 

             Investments recently matured at Bank of Springfield (CDARS Investments):

             Band Fund - $15,000.00 plus $88.77 interest

             DUI Fund - $10,000.00 plus $59.18 interest

             FICA Fund - $30,000.00 plus $179.51 interest

 

            Investments recently matured at Bank of Springfield:

            Telecommunications Fund - $100,000.00 plus $1,341.94 interest

            Infrastructure Fund - $100,000.00 plus $1,341.94 interest

            Bond / Interest Fund - $150,000.00 plus $2,012.88 interest

            Reserve Fund - $50,000.00 plus $670.94 interest

 

            Investments recently purchase at Bank of Springfield for 16 months at 2.42%:

            Telecommunications Fund - $101,341.94

            Insfrastructure Fund - $101,341.94

            Reserve Fund - $50,670.94

            Bond / Interest Fund - $152,012.88

 

VIII.   CITY CLERK’S REPORT

           

IX.      COMMITTEE REPORTS

 

PUBLIC HEALTH & SAFETY  -

 

Nothing to report.

 

            PARK & CIVIC IMPROVEMENT –

 

Motion by Scanzoni, seconded by Bodner to spend up to $4,000.00 from Miller Brothers for lawn chemicals and grass seed for the baseball diamonds and soccer fields.  Ayes:  Johnson, Scroggins, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde.  Nayes:  None.  Absent:  None.  Motion carried.

 

Motion by Scanzoni, seconded by Scroggins to purchase X-Mark Zero Turn Mower from Sievers Equipemnt Co. in the amount of $10,399.20.  Ayes:  Scroggins, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson.  Nayes:  None.  Absent:  None.  Motion carried.

 

Motion by Scanzoni, seconded by Bodner to approve Quote from Hutchinson Recreation & Design for 100 yards of wood fiber mulch at a cost of $2,360.00.  Ayes:  Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson, Scroggins.  Nayes:  None.  Absent:  None.  Motion carried.

 

Motion by Scanzoni, seconded by Pritchett to grant request from Norman Carnaby to use Duda Garden on Saturday, April 27, 2019 from 3:00 to 5:00 P.M. for his Eagle Scout Court of Honour, with the park rental fee being waived.  Ayes:  Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson, Scroggins, Schrauth.  Nayes:  None.  Absent:  None.  Motion carried.

 

Motion by Scanzoni, seconded by Pritchett to pay Invoice #7 to the Macoupin County Community Foundation CEO Program for the annual City of Staunton contribution in the amount of $1,000.00, which will be the first year’s payment of a three year agreement between the City of Staunton and the CEO Program. This will be paid from line item 35.61.590.0.  Ayes:  Pritchett, Scanzoni, Bodner, Garde, Johnson, Scroggins, Schrauth, Plenske.  Nayes:  None.  Absent:  None.  Motion carried.

 

FINANCE–

 

Motion by Pritchett, seconded by Johnson to transfer $70,000.00 from the Infrastructure Fund to the Storm Water Fund, as budgeted.  Ayes:  Scanzoni, Bodner, Garde, Johnson, Scroggins, Schrauth, Plenske, Pritchett.  Nayes:  None.  Absent:  None.  Motion carried.

 

 

 

Motion by Pritchett, seconded by Scroggins to transfer $88,000.00 from the Telecommunications Fund to the Water Fund, as budgeted.  Ayes:   Bodner, Garde, Johnson, Scroggins, Schrauth, Plenske, Pritchett, Scanzoni.  Nayes:  None.  Absent:  None.  Motion carried.

           

UTILITIES-

 

Motion by Garde, seconded by Scroggins to pay Invoice #S1147257.001 to Schulte Supply for radio read water meters with antenna assemblies in the amount of $9,928.80.  Ayes:   Garde, Johnson, Scroggins, Schrauth, Plenske, Pritchett, Scanzoni, Bodner.  Nayes:  None.  Absent:  None.  Motion carried.

           

STREET-

 

Motion by Garde, seconded by Pritchett to pay $28,753.18 to Illinois Department of Transportation, which will be the final payment for the City’s portion of the Main Street – from Route 4 to Elm Street Project (to be paid from MFT).  Ayes:  Johnson, Scroggins, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde.  Nayes:  None.  Absent:  None.  Motion carried.

 

Motion by Garde, seconded by Scroggins to approve “Acceptance of Proposal to Furnish Materials and Approval of Award” from Beelman Logistics for road maintenance (CA-13) in the amount of $30,170.25.  Ayes:  Scroggins, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson.  Nayes:  None.  Absent:  None.  Motion carried.

 

Motion by Garde, seconded by Scanzoni to approve “Acceptance of Proposal to Furnish Materials and Approval of Award” from Mike Maedge Trucking for road maintenance (CA-6 and CA-7) in the amount of $23,176.00.  Ayes:  Bodner, Garde, Johnson, Scroggins, Schrauth, Plenske, Pritchett, Scanzoni.  Nayes:  None.  Absent:  None.  Motion carried.

 

Motion by Garde, seconded by Scroggins to approve “Acceptance of Proposal to Furnish Materials and Approval of Award” from Mike Maedge Trucking for road maintenance (MC30 PC, HFRS-2 and Aggregate Spreading) in the amount of $77,839.50.  Ayes:  Garde, Johnson, Scroggins, Schrauth, Plenske, Pritchett, Scanzoni, Bodner.  Nayes:  None.  Absent:  None.  Motion carried.

 

            PUBLIC GROUNDS-

 

Motion by Schrauth, seconded by Johnson to approve request from Jonathon Daugherty to make improvements to the Band Stand at the City Hall Complex for his Eagle Scout Project ( a copy of Jonathon’s letter is attached with the agenda packet).  Ayes:   Johnson, Scroggins, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde.  Nayes:  None.  Absent:  None.  Motion carried.

 

            TOURISM –

 

Motion by Scanzoni, seconded by Scroggins authorizing Mayor Neuhaus to sign Agreement between the City of Staunton, Illinois and Extreme Pyrotechnics, LLC, regarding the Fireworks Display at the Homecoming Celebration on June 23, 2019.  Ayes:  Scroggins, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson.  Nayes:  None.  Absent:  None.  Motion carried.

 

Motion by Scanzoni, seconded by Garde to pay Invoice #BY0441 to Extreme Pyrotechnics, LLC for the Homecoming Celebration Fireworks Display in the amount of $5,000.00.  Ayes:   Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson, Scroggins.  Nayes:  None.  Absent:  None.  Motion carried.

 

            PERSONNEL –

       

            Nothing to report.

 

            ANNEXATION –

 

            Nothing to report.

 

            SPECIAL COMMITTEES –

 

            Nothing to report.

           

            JUDICIARY—

 

Motion by Scroggins, seconded by Johnson to approve Ordinance #1976 Annexing Certain Territory To The City Of  Staunton, Macoupin County, Illinois (1051 North Easton Street).  Ayes:  Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson, Scroggins, Schrauth.  Nayes:  None.  Absent:  None.  Motion carried.

 

1st reading of Ordinance #1977 Approving An Annexation Agreement With

Gilbert G. Jr. and Cheryl L. Best To Annex Property Located At 87 Calstrada

Drive, Staunton, IL To The City Of Staunton, IL (Pre-Annexation Renewal)

 

Motion by Scroggins, seconded by Johnson to waive 1st reading of Ordinance #1978 Approving Agreement Extending Water Main To Provide Water Service To Certain Properties On Streeb Lane.  Ayes:  Pritchett, Scanzoni, Bodner, Garde, Johnson, Scroggins, Schrauth, Plenske.  Nayes:  None.  Absent:  None.  Motion carried.

 

 

 

Motion by Scroggins, seconded by Johnson to approve Ordinance #1978 Approving Agreement Extending Water Main To Provide Water Service To Certain Properties On Streeb Lane.  Ayes:  Scanzoni, Bodner, Garde, Johnson, Scroggins, Schrauth, Plenske, Pritchett.  Nayes:  None.  Absent:  None.  Motion carried.

 

X.      UNFINISHED BUSINESS—

 

     Nothing to report.

 

XI.     NEW BUSINESS-

 

 Nothing to report.

 

XII.    EXECUTIVE SESSION—

 

            Motion by Johnson, seconded by Scroggins to go in to Executive Session at 7:15 P.M.

            to discuss Personnel.  Ayes:  Bodner, Garde, Johnson, Scroggins, Schrauth, Plenske,

            Pritchett, Scanzoni.  Nayes:  None.  Absent:  None.  Motion carried.

 

            Motion by Johnson, seconded by Bodner to return to regular order of business at 7:25

            P.M.  Ayes:  Garde, Johnson, Scroggins, Schrauth, Plenske, Pritchett, Scanzoni,

            Bodner.  Nayes:  None.  Absent:  None.  Motion carried.

                                                                                        

XIII.  MOTIONS FROM EXECUTIVE SESSION –

.          

           No motions were made from Executive Session.

 

XIV.   ADJOURNMENT

           

With no further business to discuss, Councilmember Plenske seconded by Councilmember Bodner to adjourn at 7:26 P.M.  All present voting aye, motion carried. 

 

                                                                        Prepared by:

 

 

                                                                        Dennis K. Stiegemeier                                                                                               City Clerk

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