City Council Meeting Minutes--October 28, 2019

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 914 NORTH EASTON ST., STAUNTON, ILLINOIS ON MONDAY, OCTOBER 28, 2019

I. CALL TO ORDER:

Mayor Craig Neuhaus called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, October 28, 2019

II. PLEDGE OF ALLEGIANCE:

Mayor Craig Neuhaus led the Pledge Allegiance to the Flag.

III. ROLL CALL:

City Clerk Stiegemeier called roll with the following persons

ATTENDING: Councilmembers Maria Bodner, Brooke Wallace, Rick Johnson, Randy Hanks, Ailee Taylor, Mayor Craig Neuhaus, City Clerk Dennis Stiegemeier, City Attorney Phil Lading, Police Chief Jeff Doerr and Public Works Director Mike Kuethe.

ELECTRONIC ATTENDANCE: Alderman Jeff Scanzoni.

NOT ATTENDING: Alderman Chad Plenske and City Treasurer Cindy Pirok.

IV. CONSENT AGENDA

Johnson moved, seconded by Bodner to approve Consent Agenda with the following items:

Minutes

Regular Meeting – 10/14/2019

Executive Session – 10/14/2019

Collector’s Report

Staunton Police Department (Ordinance Violations)--$100.00

State of Illinois (Sales Tax)--$50,879.75

State of Illinois (MFT Tax)--$18,562.39

State of Illinois (Telecommunications Tax)--$6,455.06

State of Illinois (Video Gaming Tax)--$6,462.07

State of Illinois (Use Tax)--$14,017.49

State of Illinois (Income Tax)--$54,555.92

Staunton Area Ambulance Service (October Dispatch Fee)--$500.00

Ameren Illinois (Utility Tax)--$20,873.80

MJM Electric Cooperative (Utility Tax)--$252.95

Staunton Super 8 Motel (Hotel/Motel Tax)--$2,342.41

Applications

Joshua Thorn (Yard Waste Attendant)

Claims

October 28, 2019

Business Licenses Issued

Itch’n to be Stitch’n, LLC (Business License – Change of Address only)

DK Car Wash (Business License)

Staunton Sportsman Club (Raffle License)

Roll Call Vote

AYES: Wallace, Johnson, Hanks, Taylor, Scanzoni, Bodner.

NAYS: None.

ABSENT: Plenske.

Motion declared carried.

V. GUESTS

VI. CORRESPONDENCE

Received a letter of resignation from Ward 3 Alderman Anthony Schrauth, Jr., dated

October 21, 2019

Received a letter of resignation from Robert Snell, City Cemetery Board Member, dated October 18, 2019. His resignation was effective July 25, 2019.

VII. TREASURER’S REPORT

Investments recently matured at Bank of Springfield CDARS Program:

MFT Fund--$100,000.00 plus $1,172.05 interest

Depreciation Fund--$100,000.00 plus $1,153.15 interest

Water Fund--$100,000.00 plus $1,153.15 interest

Bond/Interest Fund--$100,000.00 plus $1,203.30 interest

Band Fund--$10,000.00 plus $120.33 interest*

DUI Fund--$10,000.00 plus $120.33 interest*

ESDA Fund--$10,000.00 plus $120.33 interest*

Reserve Fund--$100,000.00 plus $1,203.30 interest*

Bond/Interest Fund--$$100,000.00 plus $1,285.44 interest

Reserve Fund--$200,000.00 plus $2,571.00 interest

Sewer Fund--$100,000.00 plus $1,153.15 interest

*Investments were called back by the bank due to a high interest rate

Investments recently purchased at Bank of Springfield CDARS Program:

MFT Fund--$100,000.00 for 5 months at 1.70%

Depreciation Fund--$100,000.00 for 5 months at 1.70%

The annual Treasurer’s Report for the City of Staunton has been completed for the

fiscal year ending April 30, 2019, and a motion to accept will be during the Finance

Committee Report.

VIII. CITY CLERK’S REPORT

City Hall Office will be closed on Monday, November 11th, in observance of the

Veteran’s Day holiday. All public works employees, except one water treatment plant employee, will be off that day as well.

The next regularly scheduled City Council Meeting will be held on Tuesday, November 12th, due to the Veteran’s Day holiday.

IX. COMMITTEE REPORTS

PUBLIC HEALTH & SAFETY -

Motion by Taylor, seconded by Johnson to pay Invoice #2949 to Advanced Communications for amount due on receipt of radio equipment for the police department in the amount of $13,233.24. This amount is 40% of the total invoice, which is due at the time of receipt of equipment. The 50% downpayment of $16,541.55 was approved at the June 10, 2019 City Council Meeting. Ayes: Johnson, Hanks, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: Plenske. Motion carried.

Motion by Taylor, seconded by Bodner to approve Full Time Placement List compiled by the Police Commission from recent interviews, to be good for twelve months. Ayes: Hanks, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: Plenske. Motion carried.

PARK & CIVIC IMPROVEMENT –

Motion by Bodner, seconded by Johnson to pay Invoice #508101 to Sandberg Phoenix for Professional Services Rendered regarding condemnation proceedings at 307 E. Mill in the amount of $1,063.05. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: Plenske. Motion carried.

Motion by Bodner, seconded by Johnson to pay Invoice #508103 to Sandberg Phoenix for Professional Services Rendered regarding condemnation proceedings at 518 Washington in the amount of $1,186.10. Ayes: Scanzoni, Bodner, Wallace, Johnson, Hanks, Taylor. Nayes: None. Absent: Plenske. Motion carried.

FINANCE–

Motion by Taylor, seconded by Johnson to approve payment to the Police Pension Fund for the annual contribution in the amount of $176,027.00. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: Plenske. Motion carried.

Motion by Taylor, seconded by Wallace to approve spending up to $20,000.00 for a truck for the Public Works Department. Ayes: Bodner, Wallace, Johnson, Hanks, Taylor, Scanzoni. Nayes: None. Absent: Plenske. Motion carried.

Motion by Taylor, seconded by Bodner to approve Estimate #33 from J-N-F Tree Service for tree maintenance at Fireman’s Park, Jr. Service Park and City Hall in the amount of $4,200.00. $3,200.00 will be paid from line item 17.51.891.0 and $1,000.00 will be paid from line item 35.61.511.0. Ayes: Wallace, Johnson, Hanks, Taylor, Scanzoni, Bodner. Nayes: None. Absent: Plenske. Motion carried.

Motion by Taylor, seconded by Johnson to accept the City of Staunton’s Annual Treasurer’s Report for the fiscal year ending April 30, 2019. Ayes: Johnson, Hanks, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: Plenske. Motion carried.

Motion by Taylor, seconded by Johnson to approve 2018-2019 Annual Financial Audit for the City of Staunton completed by Kerber, Eck & Braeckel, LLP. Ayes: Hanks, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: Plenske. Motion carried.

WATER-

Motion by Hanks, seconded by Johnson to approve Quote #S1154485 from Schulte Supply for stock radio read water meters in the amount of $16,968.00. Ayes: Bodner, Wallace, Johnson, Hanks, Taylor, Scanzoni. Nayes: None. Absent: Plenske. Motion carried.

Motion by Hanks, seconded by Bodner to pay Invoice #6002095861 from Endress & Hauser for transfer tank sensor replacements in the amount of $3,767.20. Ayes: Wallace, Johnson, Hanks, Taylor, Scanzoni, Bodner. Nayes: None. Absent: Plenske. Motion carried.

Motion by Hanks, seconded by Johnson to pay Invoice dated October 14, 2019 from John H. Crawford & Associates for Civil Engineering work completed on the Raw Water Intake Pump House IEPA Permit in the amount of $7,370.00. Ayes: Johnson, Hanks, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: Plenske. Motion carried.

Motion by Hanks, seconded by Bodner to pay Invoice #36317 to Robert Newton for a directional bore on the Streeb Lane water main project in the amount of $2,760.00. Ayes: Hanks, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: Plenske. Motion carried.

STREET / SEWER

Nothing to report.

PUBLIC GROUNDS-

Nothing to report.

TOURISM –

Nothing to report.

PERSONNEL –

Motion by Bodner, seconded by Wallace to accept resignation of Ward 3 Alderman Anthony Schrauth, Jr. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: Plenske. Motion carried.

Motion by Bodner, seconded by Johnson to approve hiring Adam Durbin as full time Police Officer from the recently approved Full Time Placement List compiled by the Police Commission. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: Plenske. Motion carried.

Motion by Bodner, seconded by Wallace to approve hiring Caden Anderson as full time Police Officer from the recently approved Full Time Placement List compiled by the Police Commission. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: Plenske. Motion carried.

City Clerk Stiegemeier administered the Oath of Office to newly hired full time police officers Caden Anderson and Adam Durbin.

ANNEXATION –

Nothing to report.

SPECIAL COMMITTEES –

Nothing to report.

JUDICIARY—

Motion by Wallace, seconded by Johnson to approve Ordinance #2024 Approving An Annexation Agreement With Tyler J. Schneider To Annex Property Located At 3031 Sugar Shack Lane, Staunton, IL To The City Of Staunton, Illinois. Ayes: Scanzoni, Bodner, Wallace, Johnson, Hanks, Taylor. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Johnson to approve Ordinance #2025 Approving An Annexation Agreement With Robert & Barbara Brown To Annex Property Located At 20730 Tall Timber Rd., Staunton, IL To The City Of Staunton, Illinois. Ayes: Bodner, Wallace, Johnson, Hanks, Taylor Scanzoni. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Johnson to approve Ordinance #2026 Approving An Annexation Agreement With Cassandra J. Loflin To Annex Property Located At 70 Calstrada Drive, Staunton, IL To The City Of Staunton, Illinois. Ayes: Wallace, Johnson, Hanks, Taylor, Scanzoni, Bodner. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Bodner to approve Ordinance #2027 Approving An Annexation Agreement With Ryan Portugal To Annex Property Located At 19593 Streeb Lane, Staunton, IL To The City Of Staunton, Illinois. Ayes: Johnson, Hanks, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Bodner to approve Ordinance #2028 Approving An Annexation Agreement With Terry & Paula Hale To Annex Property Located At 20076 Willoway Lane, Staunton, IL To The City Of Staunton, Illinois. Ayes: Hanks, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Hanks to waive 1st reading of Ordinance #2029 Declaring Real Property Commonly Known As 307 East Mill Street, Staunton, Illinois As Surplus Property And Authorizing Its Sale. Ayes: Bodner, Wallace, Johnson, Hanks, Taylor, Scanzoni. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Hanks to approve Ordinance #2029 Declaring Real Property Commonly Known As 307 East Mill Street, Staunton, Illinois As Surplus Property And Authorizing Its Sale. Ayes: Wallace, Johnson, Hanks, Taylor, Scanzoni, Bodner. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Hanks to waive 1st reading of Ordinance #2030 Declaring Real Property Commonly Known As 222 East Macoupin Street, Staunton, Illinois As Surplus Real Property And Authorizing Its Sale. Ayes: Johnson, Hanks, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Hanks to approve Ordinance #2030 Declaring Real Property Commonly Known As 222 East Macoupin Street, Staunton, Illinois As Surplus Real Property And Authorizing Its Sale. Ayes: Hanks, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Hanks to waive 1st reading of Ordinance #2031 Adopting An E-Mail Retention Policy For The City Of Staunton, Illinois. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Hanks to approve Ordinance #2031 Adopting An E-Mail Retention Policy For The City Of Staunton, Illinois. Ayes: Scanzoni, Bodner, Wallace, Johnson, Hanks, Taylor. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Johnson to approve Resolution #2019-18 Urging The Illinois General Assembly To Enact Public Safety Pension Fund Consolidation. Ayes: Bodner, Wallace, Johnson, Hanks, Taylor, Scanzoni. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Johnson to approve Resolution #2019-19 Re-Appointing Marie Bartony To The Staunton Board Of Police Commissioners. Ayes: Wallace, Johnson, Hanks, Taylor, Scanzoni, Bodner. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Bodner to approve Resolution #2019-20 Appointing William J. Bechem To The Staunton Cemetery Board. Ayes: Johnson, Hanks, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: Plenske. Motion carried.

X. UNFINISHED BUSINESS—

Public Works Director Kuethe checked on a purchase price for the signs which would

recognize resident Bob Fritz on his recent trap shooting championship. The cost of

the signs would be $75.00 each and one would be placed at each of the three entrances

to Staunton. The state may pay for the posts, but if not the cost would be $100.00 per

post. Kuethe will discuss more with the state and get the signs on order soon.

XI. NEW BUSINESS-

Nothing to report.

XII. EXECUTIVE SESSION—

No Executive Session was held.

XIII. MOTIONS FROM EXECUTIVE SESSION –

.

No motions were made from Executive Session.

XIV. ADJOURNMENT

With no further business to discuss, Councilmember Wallace seconded by Councilmember Bodner to adjourn at 7:21 P.M. All present voting aye, motion carried.

Prepared by:

Dennis K. Stiegemeier, City Clerk