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City Council Meeting Agenda--June 8, 2020 at 7:00 P.M.

AGENDA

City of Staunton

914 N. Easton St.

Monday, June 8, 2020

7:00 p.m.

I. Call to Order (7:00-7:01)

II. Pledge of Allegiance (7:01-7:02)

  1. Roll Call Vote (7:02-7:04)

IV. Consent Agenda (7:04-7:06)

Minutes

Regular Meeting – 05/26/2020

Collector’s Report

Ameren Illinois (Utility Tax)--$18,266.40

Staunton Super 8 Motel (Hotel/Motel Tax)--$778.15

Staunton Police Department (Finger Printing)--$20.00

Staunton Police Department (Reports)--$5.00

First American Title Insurance Co. (Buyer Refund – 114 S. Elm St.)--$1,023.81

Macoupin County Circuit Clerk (Fine Disbursement)--$711.24

Macoupin County Circuit Clerk (FTA Warrant Fee)--$70.00

Macoupin County Circuit Clerk (DUI Fund)--$76.92

Macoupin County Circuit Clerk (E-Citation Fee)--$2.00

Southwestern Electric Cooperative (Utility Tax)--$831.71

State of Illinois (Sales Tax)--$48,968.93

State of Illinois (MFT Tax)--$7,166.01

Applications

None

Monthly Report

Distributed by the Bookkeeper

Claims

June 8, 2020

Business Licenses Issued

None

  1. Guests

  1. Correspondence (7:10-7:15)

Received a letter from Vickie Renner of Pearl Essence Studio requesting to close North Wood Street from Main Street going north to the dead end on Saturday, June 27, 2020 from 10:00 A.M. to 6:00 P.M. for the Pearl Essence Studio’s 1st Anniversary Celebration. The east/west alley between North Wood and North Elm Streets will remain open. A copy of the letter is attached with the agenda packet.

  1. Treasurer’s Report (7:15-7:17)

  1. City Clerk’s Report (7:17-7:20)

Received an email from the Illinois Municipal League, and due to the COVID-19 restrictions, they have decided to cancel their annual IML Conference, which was to be held in September, in Chicago

IX. Approval of Committee Reports and Motions (7:20-8:20)

Public Health & Safety – Taylor (7:20-7:25)

Motion to grant request from Pearl Essence Studio to close North Wood Street from Main Street going north to the dead end on Saturday, June 27, 2020 from

10:00 A.M. to 6:00 P.M. for the Pearl Essence Studio’s 1st Anniversary Celebration

Park & Civic Improvement - Scanzoni (7:25– 7:30)

Finance/Claims – Taylor (7:30-7:35)

Motion authorizing Mayor Neuhaus to sign Engagement Letter with Kerber, Eck

& Braeckel confirming services for the City Audit for the fiscal year ending April

30, 2020. The fee for audit services this year will be $14,950.00 and will be paid

in three installments.

Motion to pay Invoice #738710 to Kerber, Eck & Bracekel for progress billing in

preparation of the April 30, 2020 audit in the amount of $5,000.00. This will be

the first of three installments.

Motion to reimburse expenses to JK Redevlopemnt Properties according to the

50% completion mark as outlined in the Redevelopment Agreement ($11,800.00)

Motion to spend up to $12,000.00 for remodeling expenses related to the

movement of the City Clerk Office space

Utilities / Water - Hanks (7:35-7:40)

Street / Sewer – Machota (7:40-7:45)

Motion to approve “Acceptance of Proposal to Furnish Materials and Approval of

Award” from Beelman Logistics for road maintenance (CA-13) in the amount of

$34,510.00

Motion to approve “Acceptance of Proposal to Furnish Materials and Approval of

Award” from Beelman Logistics for road maintenance (CA-6 and CA-7) in the

amount of $19,061.00

Motion to approve “Acceptance of Proposal to Furnish Materials and Approval of

Award” from Mike Maedge Trucking for road maintenance (HFRS-2 and Seal

Coat Aggregate) in the amount of $74,024.50

Public Grounds – Bodner (7:45-7:50)

Motion to approve quote from Overhead Door Co. for new garage door opener,

parts and labor for one of the garage doors at the City Hall complex at a cost of

$2,413.00. This will be paid from line item 35.61.511.0 (City Hall Complex

Services)

Tourism – Neuhaus - (7:50-7:55)

Personnel – Johnson - (7:55-8:00)

Motion to approve longevity salary increase for Police Chief Jeff Doerr

Motion to adopt Employee Review Policy and Review Forms

Annexation – Wallace - (8:00-8:10)

Special Committees – (8:10-8:15)

Judiciary – Taylor - (8:15-8:20)

Motion to waive 1st reading of Ordinance #2062 Granting A Zoning Variance For

Real Property Located At 623 North Franklin Street, Staunton, Illinois

Motion to approve Ordinance #2062 Granting A Zoning Variance For Real

Property Located At 623 North Franklin Street, Staunton, Illinois

1st reading of Ordinance #2063 Approving A Pre-Annexation Agreement With

David L. & Penny L. Jones Regarding Property Located At 9325 Renken Road,

Staunton, IL But Not Physically Annexing The Property To The City’s Corporate

Boundaries At This Time

1st reading of Ordinance #2064 Approving A Pre-Annexation Agreement With

Lloyd Garde Regarding Property Located At 2116 Parksville Lane, Staunton, IL

But Not Physically Annexing The Property To The City’s Corporate Boundaries

At This Time

1st reading of Ordinance #2065 Approving A Pre-Annexation Agreement With

Brad & Angela Best Regarding Property Located At 79 Calstrada Drive,

Staunton, IL But Not Physically Annexing The Property To The City’s Corporate

Boundaries At This Time

1st reading of Ordinance #2066 Approving A Pre-Annexation Agreement With

Anthony & Amanda Jarrett Regarding Property Located At 8985 Renken Road,

Staunton, IL But Not Physically Annexing The Property To The City’s Corporate

Boundaries At This Time

1st reading of Ordinance #2067 Approving A Pre-Annexation Agreement With

Curits & Natalie Oller Regarding Property Located At 9285 Renken Road,

Staunton, IL But Not Physically Annexing The Property To The City’s Corporate

Boundaries At This Time

1st reading of Ordinance #2068 Approving A Pre-Annexation Agreement With

David & Susan Cisler Regarding Property Located At 9250 Renken Road,

Staunton, IL But Not Physically Annexing The Property To The City’s Corporate

Boundaries At This Time

Motion to approve Resolution #2020-27 A Resolution Authorizing The Execution

Of A Redevlopment Agreement With Joseph And Jennifer Pratte

Motion to approve Resolution #2020-28 A Resolution Authorizing The Execution

Of A Redevlopment Agreement With The Macoupin Art Collective

  1. Unfinished Business (8:20-8:25)

  1. New Business (8:25-8:30)

Motion to approve closing City Hall at noon on Thursday, June 25, 2020 and all day

Friday, June 26, 2020 to allow for the move from 304 West Main Street to the new

office in the Ralph and Josephine Oltmann Community Center

  1. Executive Session (8:30-8:50)

  1. Motions from Executive Session (8:50-9:00)

  1. Adjournment (9:00)

Any item listed on this agenda, including any request made in correspondence to the City, may be considered and the subjected to a vote and final action.

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