City Council Meeting Minutes--April 8, 2019

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 914 NORTH EASTON ST., STAUNTON, ILLINOIS ON MONDAY, APRIL 8, 2019

I. CALL TO ORDER:

Mayor Craig Neuhaus called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, April 8, 2019

II. PLEDGE OF ALLEGIANCE:

Mayor Craig Neuhaus led the Pledge Allegiance to the Flag.

III. ROLL CALL:

City Clerk Stiegemeier called roll with the following persons

ATTENDING: Councilmembers Maria Bodner, Rich Garde, Rick Johnson, Chad Plenske, Anthony Schrauth, Ryan Pritchett, Mayor Craig Neuhaus, City Clerk Dennis Stiegemeier, City Treasurer Cindy Pirok, City Attorney Phil Lading, Public Works Director Mike Kuethe and Police Chief Jeff Doerr.

NOT ATTENDING: Alderman Ray Scroggins

ELECTRONIC ATTENDANCE: Alderman Jeff Scanzoni.

IV. CONSENT AGENDA

Johnson moved, seconded by Bodner to approve Consent Agenda with the following items:

Minutes

Regular Meeting – 03/25/2019

Executive Session - 03/25/2019

Collector’s Report

Staunton Police Department (Ordinance Violations)--$300.00

Staunton Police Department (Finger Printing)--$10.00

Staunton Super 8 Motel (Hotel / Motel Tax)--$1,141.38

MJM Electric Cooperative (Utility Tax)--$210.94

State of Illinois (MFT Tax)--$10,140.47

State of Illinois (MFT Tax)--$9,697.42

State of Illinois (Sales Tax)--$44,348.78

State of Illinois (Personal Property Replacement Tax)--$3,755.46

Macoupin County Circuit Clerk (Restitution)--$25.00

Macoupin County Circuit Clerk (Fine Disbursement)--$2,123.62

Macoupin County Circuit Clerk (DUI Fund)--$80.00

Macoupin County Circuit Clerk (FTA Warrant Fee)--$238.00

Macoupin County Circuit Clerk (E-Citation Fee)--$6.00

Macoupin County Circuit Clerk (Police Vehicle Fund)--$189.00

Applications

Claims

April 8, 2019

Business Licenses Issued

Staunton Soccer Assoc./Knights of Columbus #2197 (Raffle License)

Elbon Shrine Club (One Day Liquor License)

Roll Call Vote

AYES: Garde, Johnson, Plenske, Schrauth, Pritchett, Scanzoni, Bodner.

NAYS: None.

ABSENT: Scroggins.

Motion declared carried.

V. GUESTS

VI. CORRESPONDENCE

Received an e-mail from Rooster’s Pub requesting to close Elm Street from Main Street to the Duda Garden entrance on Sunday, June 2, 2019, from 8:00 A.M. to 4:00 P.M. for a Poker Run. They are requesting to do the same closure on Sunday September 15, 2019, from 8:00 A.M. to 12:00 A.M. for their Anniversary Bash.

Received a letter from D & E Janitorial Service notifying the City that they will no

longer extend their contract for floor stripping and waxing at City buildings. Their

current contract will expire on June 12, 2019. Their last time to strip and wax the floors will be June 1st and 2nd, 2019.

Received a letter from the Staunton Lions Club, requesting to use the Fireman’s Park on Saturday, April 20, 2019, from 8:00 A. M. to 1:00 P.M. for their annual Easter Egg Hunt. They are also requesting to have the park rental fee waived.

VII. TREASURER’S REPORT

Investment recently cashed in at Bank of Springfield:

Depreciation Fund--$75,000.00 plus $1,642.39 interest (opened on 10/5/2017 for 18

months at 1.26%)

VIII. CITY CLERK’S REPORT

Received Economic Interest Statements from Macoupin County Clerk Pete Duncan.

Please return these forms to me by April 25th. The County is asking for them to be

returned to them by May 1st.

City Hall Office will be closed on Friday, April 19, 2019, in observance of the Good

Friday holiday. All public works employees, except one water treatment plant employee, will be off that day as well. Items for the April 22, 2019 City Council Meeting agenda will need to be in on Thursday, April 18.

IX. COMMITTEE REPORTS

PUBLIC HEALTH & SAFETY -

Motion by Bodner, seconded by Pritchett to accept Quote #Q1274180 from Alpha Card for Double-Sided ID Card System for the police department at a cost of $2,188.00. Ayes: Johnson, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde. Nayes: None. Absent: Scroggins. Motion carried.

Prior to the next motion, Dave Volentine, owner of Rooster’s Pub, addressed the Council regarding the street closure for the Poker Run on June 2nd. He would like to see the parking lot in between Union and Elm streets blocked off from the west side of the concrete barriers closest to Union Street going over to Elm Street. Dave said they are expecting a total of around 2,000 motorcycles for this event.

Motion by Bodner, seconded by Pritchett to grant request from Rooster’s Pub to close Elm Street from Main Street to the Duda Garden entrance, as well as the parking lot in between Union and Elm Streets from the west side of the concrete barrier closest to Union Street on Sunday, June 2, 2019, from 1:00 A.M. to 4:00 P.M. for a Poker Run. Ayes: Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson. Nayes: None. Absent: Scroggins. Motion carried.

Motion by Bodner, seconded by Plenske to grant request from Rooster’s Pub to close Elm Street from Main Street to the Duda Garden entrance on Sunday, September 15, 2019, from 8:00 A.M. to 12:00 A.M. for their Anniversary Bash. Ayes: Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson. Nayes: None. Absent: Scroggins. Motion carried.

PARK & CIVIC IMPROVEMENT –

Motion by Bodner, seconded by Johnson to grant request from the Staunton Lions Club to use the Fireman’s Park on Saturday, April 20, 2019, from 8:00 A.M. to 1:00 P.M. for their annual Easter Egg Hunt, with the park rental fee being waived. Ayes: Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson, Schrauth. Nayes: None. Absent: Scroggins. Motion carried.

FINANCE–

Motion by Pritchett, seconded by Johnson authorizing Mayor Neuhaus to sign engagement letter with Kerber, Eck & Braeckel confirming services for the City Audit for the Fiscal Year ending April 30, 2019. Ayes: Pritchett, Scanzoni, Bodner, Garde, Johnson, Schrauth, Plenske. Nayes: None. Absent: Scroggins. Motion carried.

Motion by Pritchett, seconded by Johnson to pay Invoice #715126 to Kerber, Eck & Braeckel for progress billing in preparation of the April 30, 2019 audit in the amount of $2,900.00. This will be paid from the 2019-2020 budget. Ayes: Scanzoni, Bodner, Garde, Johnson, Schrauth, Plenske, Pritchett. Nayes: None. Absent: Scroggins. Motion carried.

Motion by Pritchett, seconded by Plenske to spend up to $2,000.00 for a new computer from Illini Tech for the Public Works Department. Ayes: Bodner, Garde, Johnson, Schrauth, Plenske, Pritchett, Scanzoni. Nayes: None. Absent: Scroggins. Motion carried.

Motion by Pritchett, seconded by Plenske to accept Proposal P10912 from Environmental Operations, Inc. for Pre-Demolition Asbestos Inspections on recently purchased properties on Main Street at an estimated cost of $2,762.50. Ayes: Garde, Schrauth, Plenske, Pritchett, Scanzoni, Bodner. Nayes: Johnson. Absent: Scroggins. Motion carried 6 Ayes; 1 Naye.

UTILITIES-

Motion by Garde, seconded by Pritchett to pay Invoice #S1147465.001 to Schulte Supply for stock water meters in the amount of $6,307.00. Ayes: Johnson, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde. Nayes: None. Absent: Scroggins. Motion carried.

STREET-

Nothing to report.

PUBLIC GROUNDS-

Nothing to report.

TOURISM –

Nothing to report.

PERSONNEL –

Motion by Johnson, seconded by Bodner authorizing Public Works Director Mike Kuethe to sign Field Practice Agreement with Southern Illinois University – Edwardsville to participate in the Unpaid Intern Program. Ayes: Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson. Nayes: None. Absent: Scroggins. Motion carried.

ANNEXATION –

Nothing to report.

SPECIAL COMMITTEES –

Nothing to report.

JUDICIARY—

Motion by Pritchett, seconded by Plenske to approve Ordinance #1977 Approving An Annexation Agreement With Gilbert G. Jr. and Cheryl L. Best To Annex Property Located At 87 Calstrada Drive, Staunton, IL To The City Of Staunton, IL (Pre-Annexation Renewal). Ayes: Bodner, Garde, Johnson, Schrauth, Plenske, Pritchett, Scanzoni. Nayes: None. Absent: Scroggins. Motion carried.

1st reading of Ordinance #1979 Annexing Certain Territory To The City Of

Staunton, Macoupin County, Illinois (526 Bentrup Road)

Motion by Pritchett, seconded by Johnson to waive 1st reading of Ordinance #1980 Approving Acquisition Of Certain Water System Right-Of-Way Easements On Streeb Lane. Ayes: Garde, Johnson, Schrauth, Plenske, Pritchett, Scanzoni, Bodner. Nayes: None. Absent: Scroggins. Motion carried.

Motion by Pritchett, seconded by Johnson to approve Ordinance #1980 Approving Acquisition Of Certain Water System Right-Of-Way Easements on Streeb Lane. Ayes: Johnson, Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde. Nayes: None. Absent: Scroggins. Motion carried.

Motion by Pritchett, seconded by Johnson to waive 1st reading of Ordinance #1981 Approving A Charity Roadblock By The Lions Club To Conduct Their Tootsie Pop Sale Drive At The Intersection Of Main And Route 4 And Main And Union (May 11, 2019). Ayes: Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson. Nayes: None. Absent: Scroggins. Motion carried.

Motion by Pritchett, seconded by Johnson to approve Ordinance #1981 Approving A Charity Roadblock By The Lions Club To Conduct Their Tootsie Pop Sale Drive At The Intersection Of Main And Route 4 And Main And Union (May 11, 2019). Ayes: Schrauth, Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson. Nayes: None. Absent: Scroggins. Motion carried.

1st reading of Ordinance #1982 Making Appropriations For The Fiscal Year

Beginning May 1, 2019 And Ending April 30, 2020

Motion by Pritchett, seconded by Plenske to waive 1st reading of Ordinance #1983 Amending The Liquor Code For The City Of Staunton, Illinois (pending receipt of Liquor Liability Insurance Certificate). Ayes: Plenske, Pritchett, Scanzoni, Bodner, Garde, Johnson, Schrauth. Nayes: None. Absent: Scroggins. Motion carried.

Motion by Pritchett, seconded by Plenske to approve Ordinance #1983 Amending The Liquor Code For The City Of Staunton, Illinois (pending receipt of Liquor Liability Insurance Certificate). Ayes: Pritchett, Scanzoni, Bodner, Garde, Johnson, Schrauth, Plenske. Nayes: None. Absent: Scroggins. Motion carried.

X. UNFINISHED BUSINESS—

Alderman Pritchett informed the Council that he is seeking additional information

from Madison Communications regarding their complaint reporting that was sent to

the Illinois Commerce Commission. Pritchett has put in a request to Madison through

City Clerk Stiegemeier seeking answers on several of their customer service issues.

An e-mail has been sent to Madison, but as of this time, no correspondence has been

sent back.

XI. NEW BUSINESS-

Nothing to report.

XII. EXECUTIVE SESSION—

Motion by Johnson, seconded by Bodner to go in to Executive Session at 7:20 P.M.

Ayes: Scanzoni, Bodner, Garde, Johnson, Schrauth, Plenske, Pritchett. Nayes:

None. Absent: Scroggins. Motion carried.

Alderman Scanzoni left the meeting at this time.

Motion by Bodner, seconded by Johnson to return to regular order of business at 7:35 P.M. Ayes: Bodner, Garde, Johnson, Schruaht, Plenske, Pritchett, Scanzoni. Nayes: None. Absent: Scroggins. Motion carried.

XIII. MOTIONS FROM EXECUTIVE SESSION –

.

No motions were made from Executive Session.

XIV. ADJOURNMENT

With no further business to discuss, Councilmember Bodner seconded by Councilmember Plenske to adjourn at 7:36 P.M. All present voting aye, motion carried.

Prepared by:

Dennis K. Stiegemeier City Clerk