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City Council Meeting Agenda--October 28, 2019 at 7:00 P.M.

October 25, 2019

AGENDA

City of Staunton

914 N. Easton St.

Monday, October 28, 2019

7:00 p.m.

 

I.          Call to Order (7:00-7:01)     

           

II.        Pledge of Allegiance (7:01-7:02)

           

  1. Roll Call Vote (7:02-7:04)

 

IV.       Consent Agenda (7:04-7:06)

 

Minutes

           Regular Meeting – 10/14/2019

           Executive Sessions – 10/14/2019

         

Collector’s Report

                                                Staunton Police Department (Ordinance Violations)--$100.00

                                                State of Illinois (Sales Tax)--$50,879.75

                                                State of Illinois (MFT Tax)--$18,562.39

                                                State of Illinois (Telecommunications Tax)--$6,455.06

                                                State of Illinois (Video Gaming Tax)--$6,462.07

                                                State of Illinois (Use Tax)--$14,017.49

                                                State of Illinois (Income Tax)--$54,555.92

                                                Staunton Area Ambulance Service (October Dispatch Fee)--$500.00

                                                Ameren Illinois (Utility Tax)--$20,873.80

                                                MJM Electric Cooperative (Utility Tax)--$252.95

                                                Staunton Super 8 Motel (Hotel/Motel Tax)--$2,342.41

                                                                                                                                               

                                 Applications 

                                     Joshua Thorn (Yard Waste Attendant)

 

                         Claims

                                     October 28, 2019

                                   

                         Business Licenses Issued

                                     Itch’n to be Stitch’n, LLC (Business License – Change of Address only)

                                     DK Car Wash (Business License)

                                     Staunton Sportsman Club (Raffle License)

 

  1. Guests

 

  1. Correspondence (7:10-7:15)

 

Received a letter of resignation from Ward 3 Alderman Anthony Schrauth, Jr., dated

October 21, 2019

 

Received a letter of resignation from Robert Snell,  City Cemetery Board Member, dated October 18, 2019.  His resignation was effective July 25, 2019.

 

 

 

 

                                                          

VII.     Treasurer’s Report (7:15-7:17)

             

             Investments recently matured at Bank of Springfield CDARS Program:

             MFT Fund--$100,000.00 plus $1,172.05 interest

             Depreciation Fund--$100,000.00 plus $1,153.15 interest

             Water Fund--$100,000.00 plus $1,153.15 interest

             Bond/Interest Fund--$100,000.00 plus $1,203.30 interest

             Band Fund--$10,000.00 plus $120.33 interest*

             DUI Fund--$10,000.00 plus $120.33 interest*

             ESDA Fund--$10,000.00 plus $120.33 interest*

             Reserve Fund--$100,000.00 plus $1,203.30 interest*

             Bond/Interest Fund--$$100,000.00 plus $1,285.44 interest

             Reserve Fund--$200,000.00 plus $2,571.00 interest

             Sewer Fund--$100,000.00 plus $1,153.15 interest

             *Investments were called back by the bank due to a high interest rate

 

            Investments recently purchased at Bank of Springfield CDARS Program:

            MFT Fund--$100,000.00 for 5 months at 1.70%

            Depreciation Fund--$100,000.00 for 5 months at 1.70%

 

            The annual Treasurer’s Report for the City of Staunton has been completed for the

            fiscal year ending April 30, 2019, and a motion to accept will be during the Finance

            Committee Report.

                       

VIII.    City Clerk’s Report (7:17-7:20)

           

             City Hall Office will be closed on Monday, November 11th, in observance of the

             Veteran’s Day holiday.  All public works employees, except one water treatment plant

             employee, will be off that day as well.         

 

             The next regularly scheduled City Council Meeting will be held on Tuesday, November

             12th, due to the Veteran’s Day holiday.

                                      

 IX.      Approval of Committee Reports and Motions (7:20-8:20)

 

Public Health & Safety – Taylor (7:20-7:25)

 

Motion to pay Invoice #2949 to Advanced Communications for amount due on receipt of radio equipment for the police department in the amount of $13,233.24.

This amount is 40% of the total invoice, which is due at the time of receipt of equipment.  The 50% downpayment of $16,541.55 was approved at the June 10, 2019 City Council Meeting.

 

Motion to approve Full Time Placement List compiled by the Police Commission from recent interviews, to be good for twelve months

 

            Park & Civic Improvement - Scanzoni (7:25– 7:30)

 

            Motion to pay Invoice #508101 to Sandberg Phoenix for Professional Services

            Rendered regarding condemnation proceedings at 307 E. Mill in the amount of

            $1,063.05

 

 

 

            Motion to pay Invoice #508103 to Sandberg Phoenix for Professional Services

            Rendered regarding condemnation proceedings at 518 Washington in the amount

            of $1,186.10

 

            Finance/Claims  – Taylor (7:30-7:35)

           

            Motion to approve payment to the Police Pension Fund for the annual

            contribution in the amount of $176,027.00

 

            Motion to approve spending up to $20,000.00 for a truck for the Public Works

            Department

 

            Motion to approve Estimate #33 from J-N-F Tree Service for tree maintenance at

            Fireman’s Park, Jr. Service Park and City Hall in the amount of $4,200.00.

            $3,200.00 will be paid from line item 17.51.891.0 and $1,000.00 will be paid

            from line item 35.61.511.0.

 

            Motion to accept the City of Staunton’s Annual Treasurer’s Report for the fiscal

            year ending April 30, 2019

 

            Motion to approve 2018-2019 Annual Financial Audit for the City of Staunton

            completed by Kerber, Eck & Braeckel, LLP

                                               

                        Utilities / Water - Hanks (7:35-7:40)

                       

                        Motion to approve Quote #S1154485 from Schulte Supply for stock radio read

                        water meters in the amount of $16,968.00

 

                        Motion to pay Invoice #6002095861 from Endress & Hauser for transfer tank

                        sensor replacements in the amount of $3,767.20

 

                        Motion to pay Invoice dated October 14, 2019 from John H. Crawford &

                        Associates for Civil Engineering work completed on the Raw Water Intake

                        Pump House IEPA Permit in the amount of $7,370.00

 

                        Motion to pay Invoice #36317 to Robert Newton for a directional bore on the

                        Streeb Lane water main project in the amount of $2,760.00

                                               

                        Street / Sewer –  (7:40-7:45)              

                                   

Public Grounds –  (7:45-7:50)

                       

            Tourism – Neuhaus - (7:50-7:55)

                                               

                        Personnel – Bodner - (7:55-8:00)

                       

                        Motion to accept resignation of Ward 3 Alderman Anthony Schrauth, Jr.

 

                        Motion to approve hiring Adam Durbin as full time Police Officer from the

                        recently approved Full Time Placement List compiled by the Police Commission

 

                        Motion to approve hiring Caden Anderson as full time Police Officer from the

                        recently approved Full Time Placement List compiled by the Police Commission

 

                        Annexation – Johnson - (8:00-8:10)

 

            Special Committees – (8:10-8:15)

 

Judiciary – Wallace - (8:15-8:20)

 

Motion to approve Ordinance #2024 Approving An Annexation Agreement With Tyler J. Schneider To Annex Property Located At 3031 Sugar Shack Lane, Staunton, IL To The City Of Staunton, Illinois

 

Motion to approve Ordinance #2025 Approving An Annexation Agreement With

Robert & Barbara Brown To Annex Property Located At 20730 Tall Timber Rd.,

Staunton, IL To The City Of Staunton, Illinois

 

Motion to approve Ordinance #2026 Approving An Annexation Agreement With

Cassandra J. Loflin To Annex Property Located At 70 Calstrada Drive, Staunton,

IL To The City Of Staunton, Illinois

 

Motion to approve Ordinance #2027 Approving An Annexation Agreement With Ryan Portugal To Annex Property Located At 19593 Streeb Lane, Staunton, IL To The City Of Staunton, Illinois

 

Motion to approve Ordinance #2028 Approving An Annexation Agreement With Terry & Paula Hale To Annex Property Located At 20076 Willoway Lane, Staunton, IL To The City Of Staunton, Illinois

 

Motion to waive 1st reading of Ordinance #2029 Declaring Real Property Commonly Known As 307 East Mill Street, Staunton, Illinois As Surplus Property And Authorizing Its Sale

 

Motion to approve Ordinance #2029 Declaring Real Property Commonly Known As 307 East Mill Street, Staunton, Illinois As Surplus Property And Authorizing Its Sale

 

Motion to waive 1st reading of Ordinance #2030 Declaring Real Property Commonly Known As 222 East Macoupin Street, Staunton, Illinois As Surplus Real Property And Authorizing Its Sale

 

Motion to approve Ordinance #2030 Declaring Real Property Commonly Known As 222 East Macoupin Street, Staunton, Illinois As Surplus Real Property And Authorizing Its Sale

 

Motion to waive 1st reading of Ordinance #2031 Adopting An E-Mail Retention Policy For The City Of Staunton, Illinois

 

Motion to approve Ordinance #2031 Adopting An E-Mail Retention Policy For The City Of Staunton, Illinois

 

Motion to approve Resolution #2019-18 Urging The Illinois General Assembly To Enact Public Safety Pension Fund Consolidation

 

Motion to approve Resolution #2019-19 Re-Appointing Marie Bartony To The Staunton Board Of Police Commissioners

 

Motion to approve Resolution #2019-20 Appointing William J. Bechem To The Staunton Cemetery Board

 

X.          Unfinished Business (8:20-8:25)

 

  1.   New Business (8:25-8:30)

 

  1.   Executive Session (8:30-8:50)

 

  1.   Motions from Executive Session (8:50-9:00)

 

  1.   Adjournment (9:00)    

 

    

Any item listed on this agenda, including any request made in correspondence to the City, may be considered and the subjected to a vote and final action.

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