City Council Meeting Agenda--January 13, 2020 at 7:00 P.M.

AGENDA

City of Staunton

914 N. Easton St.

Monday, January 13, 2020

7:00 p.m.

I. Call to Order (7:00-7:01)

II. Pledge of Allegiance (7:01-7:02)

1. Roll Call Vote (7:02-7:04)

IV. Consent Agenda (7:04-7:06)

Minutes

Regular Meeting – 12/09/2019

Executive Session – 12/09/2019

Collector’s Report

Staunton Public Library (Insurance Reimbursement)--$850.00

Macoupin County Circuit Clerk (Fine Disbursement)--$1,411.60

Macoupin County Circuit Clerk (FTA Warrant Fee)--$140.00

Macoupin County Circuit Clerk (E-Citation Fee)--$4.60

Macoupin County Circuit Clerk (Arrest Agency Fee)--$23.00

Macoupin County Circuit Clerk (Police Vehicle Fund)--$.50

Macoupin County Circuit Clerk (Restitution)--$25.00

Macoupin County Circuit Clerk (Fine Disbursement)--$525.57

Macoupin County Circuit Clerk (Arrest Agency Fee)--$116.00

Macoupin County Circuit Clerk (Police Vehicle Fund))-$20.00

Macoupin County Circuit Clerk (E-Citation Fee)--$7.40

Staunton Police Department (Ordinance Violations)--$400.00

Staunton Police Department (Reports)--$55.00

State of Illinois (Video Gaming Tax)--$7,116.98

State of Illinois (Telecommunications Tax)--$5,970.60

State of Illinois (MFT Tax)--$15,292.40

State of Illinois (MFT Transportation Renewal Fund Allotment)--$7,266.18

State of Illinois (Personal Property Replacement Tax)--$2,850.28

Staunton Area Ambulance Service (December Dispatch Fee)--$500.00

Staunton Super 8 Motel (Hotel / Motel Tax)--$1,694.93

Ameren Illinois (Utility Tax)--$16,038.12

MJM Electric Cooperative (Utility Tax)--$205.15

Macoupin County Treasurer (Final Distribution Real Estate Taxes)--$61,435.44

Macoupin County Treasurer (Final Distribution Real Estate Taxes – Library)--$7,445.44

Macoupin County Treasurer (Interstate TIF Distribution)--$3,975.81

Macoupin County Treasurer (Downtown TIF Distribution)--$5,380.96

M&M Service Co. (Sievers Farm Income)--$9,272.78

Applications

Monthly Report

Distributed by the Office Manager

Claims

December 23, 2019

January 13, 2020

Business Licenses Issued

Staunton Home Theater & Security (Business License)

Waste Management, Inc. (Trash Hauling License)

Robert Sanders Waste System, Inc. (Trash Hauling Licenese)

Republic Services, Inc. (Trash Hauling License)

Flowers Sanitation, Inc. (Trash Hauling License)

Staunton Sportsman Club (Raffle License)

Friends of Community Hospital of Staunton (Raffle License)

1. Guests

Rich Henry – Tourism and Route 66

1. Correspondence (7:10-7:15)

Received an email from Zion Lutheran Church requesting to make the following streets one way on Sunday, February 9, 2020, from 10:00 A.M. to 6:00 P.M. for their annual Sausage Supper:

Hoxsey Street from Henry to Panhorst

Panhorst Street from Hoxsey to Wood

Wood Street from Panhorst to Henry

Henry Street from Wood to Elm

Received a letter from Madison Communications updating the City with their upgrades and accomplishments for 2019, as well as notice of rate changes for 2020. A copy of the letter is included with the agenda packet.

Received a letter of resignation from full time Police Officer Robert Hearn, dated January 8, 2020. His resignation is effective January 22, 2020. He is requesting to remain a part time officer.

1. Treasurer’s Report (7:15-7:17)

Investment recently cashed in at Bank of Springfield CDARS Program:

Sewer Fund--$100,000.00 plus $2,692.60 interest

Investments recently purchased at Bank of Springfield CDARS Program:

Insurance Fund--$20,000.00 for 3 months at 1.70%

IMRF Fund--$30,000.00 for 3 months at 1.70%

Telecommunications Fund--$200,000.00 for 3 months at 1.70%

Bond/Interest Fund--$250,000.00 for 7 months at 1.70%

ESDA Fund--$10,000.00 for 4 months at 1.70%

Infrasturcture Fund--$200,000.00 for 4 months at 1.70%

Depreciation Fund--$40,000.00 for 4 months at 1.70%

Band Fund--$20,000.00 for 4 months at 1.70%

DUI Fund--$15,000.00 for 4 months at 1.70%

Water Fund--$100,000.00 for 4 months at 1.70%

Sewer Fund--$100,000.00 for 4 months at 1.70%

General Fund--$100,000.00 for 4 months at 1.70%

VIII. City Clerk’s Report (7:17-7:20)

The City of Staunton will again have three residential trash haulers for 2020. They are

Flowers Sanitation, Robert Sanders Waste Systems and Waste Management. Republic

Services has renewed their Trash Collector License, but they will continue to only offer

commercial (dumpster) service.

IX. Approval of Committee Reports and Motions (7:20-8:20)

Public Health & Safety – Taylor (7:20-7:25)

Motion to pay Invoice #2950 to Advanced Communications for balance due upon completion of radio equipment for the police department in the amount of $3,308.31. This is the final 10% payment that is due upon completion and customer satisfaction.

Motion to approve request from Zion Lutheran Church to make the following streets one way for their annual Sausage Supper on February 9, 2020, from 10:00 A.M. to 6:00 P.M.:

Hoxsey Street from Henry to Panhorst

Panhorst Street from Hoxsey to Wood

Wood Street from Panhorst to Henry

Henry Street from Wood to Elm

Park & Civic Improvement - Scanzoni (7:25– 7:30)

Finance/Claims – Taylor (7:30-7:35)

Motion to pay Invoice #14161 to Central Realty, LLC for services rendered for

Highway Oriented Retailers in the amount of $1,837.50

Motion to pay Invoice #728739 from Kerber, Eck & Braeckel, LLP for the second

and third installments for preparation of the City’s audit for the fiscal year ending

April 30, 2019 in the amount of $5,000.00

Motion to pay Invoice #8050 to John H. Crawford & Associates for preliminary

engineering report for the Gensing Creek Box Culvert Replacement Project in the

amount of $18,750.00. This is 75% of the $25,000.00 fee.

Utilities / Water - Hanks (7:35-7:40)

Motion to renew Maintenance Quote from Esri, Inc. for software maintenance in

the amount of $400.00, with a start date of March 1, 2020 and an end date of

February 28, 2021. This will be split evenly between street, sewer and water.

Street / Sewer – (7:40-7:45)

Public Grounds – (7:45-7:50)

Tourism – Neuhaus - (7:50-7:55)

Personnel – Bodner - (7:55-8:00)

Annexation – Johnson - (8:00-8:10)

Special Committees – (8:10-8:15

Judiciary – Wallace - (8:15-8:20)

1st reading of Ordinance #2044 Approving An Annexation Agreement With Kirk

Brashears, Martin Karl & Kara Cummings (Sole Heirs Of Dwight & Shirley Brashears) To Annex Property Located At 20229 Sportsmans Club Lane, Staunton, IL To The City Of Staunton, Illinois

Motion to approve Resolution #2020-01 Approving Bid For Purchase Of Real

Property Commonly Known As 307 East Mill Street And Authorizing Its Sale

1. Unfinished Business (8:20-8:25)

1. New Business (8:25-8:30)

City Logo Disucssion

1. Executive Session (8:30-8:50)

1. Motions from Executive Session (8:50-9:00)

1. Adjournment (9:00)

Any item listed on this agenda, including any request made in correspondence to the City, may be considered and the subjected to a vote and final action.