City Council Meeting Agenda--February 10, 2020

AGENDA

City of Staunton

914 N. Easton St.

Monday, February 10, 2020

7:00 p.m.

I. Call to Order (7:00-7:01)

II. Pledge of Allegiance (7:01-7:02)

1. Roll Call Vote (7:02-7:04)

1. Appointment and Oath of Office

Motion to approve Resolution #2020-04 Appointing Ryan Machota To The Position Of

Ward 3 Alderman For The City Of Staunton, Illinois

Temporary Appointment of Ryan Machota to Ward 3 vacancy, if required, following vote on Resolution #2020-04

Administer Oath of Office to newly appointed Ward 3 Alderman Ryan Machota

V. Consent Agenda (7:04-7:06)

Minutes

Regular Meeting – 01/27/2020

Collector’s Report

Staunton Police Department (Reports)--$30.00

Staunton Police Department (Ordinance Violations)--$100.00

Boeing Bicycle Club (Tourism Donation from Tour De Donut)--$3,500.00

Macoupin County Treasurer (Interest Earned on Real Estate Taxes)--$595.79

Macoupin County Treasurer (Interest Earned on Real Estate Taxes – Library)--$72.01

Macoupin County Treasurer (Interest Earned on TIF Taxes)--$81.98

Macoupin County Circuit Clerk (Restitution)--$50.00

Southwestern Electric Cooperative (Utility Tax)--$965.08

State of Illinois (MFT Tax)--$8,953.57

State of Illinois (MFT Renewal Fund Allotment)--$7,031.54

Macoupin County Circuit Clerk (Police Vehicle Fund)--$.50

Macoupin County Circuit Clerk (Fine Disbursement)--$742.11

Macoupin County Circuit Clerk (Arrest Agency Fee)--$144.00

Macoupin County Circuit Clerk (E-Citation Fee)--$10.00

Applications

Monthly Report

Distributed by the Office Manager

Claims

February 10, 2020

Business Licenses Issued

Bank of Hillsboro (Business License)

Steadfast Homes, Inc. (Business License)

Mississippi Culture Artisan Ale Projects (Liquor License)

1. Guests

1. Correspondence (7:10-7:15)

Received a request from Amanda Daugherty to use the Fireman’s Park on Saturday, June 20, 2020 for the Miss Staunton Pageant, which is sponsored by the Staunton Chamber of Commerce, with the park rental fee being waived.

Received a letter from the Boeing Bicycle Club thanking the City of Staunton for their support of the Tour De Donut. They also sent a $3,500.00 check in appreciation of the City’s support. A copy of the letter is attached with the agenda packet.

Received a letter of resignation from part time Police Officer Eric Oller, dated January 30, 2020, effective immediately.

Received a phone request from, Jamie Kinder of the Staunton Post Prom Committee, asking to close Main Street on Sunday, April 19, 2020 from 3:00 A.M. to 10:00 A.M. for a Post Prom 5K Race Fundraiser

Received an email from Zion Early Childhood Education Center requesting to block the streets and intersections that border Zion Lutheran School (Wood, Henry, Hoxsey and Panhorst) from 10:00 to 11:00 A.M. on Friday, June 5, 2020, to allow daycare students to ride their bicycles around the school. They are also asking City workers to set up barricades that morning for the event.

1. Treasurer’s Report (7:15-7:17)

Investment recently cashed in at Bank of Springfield CDARS Program:

Water Fund--$250,000.00 plus $1,059.50 interest

Investments recently purchased at Bank of Springfield CDARS Program:

Civic Improvement Fund--$20,000.00 for 3 months at 1.55%

Insurance Fund--$20,000.00 for 3 months at 1.55%

General Fund--$125,000.00 for 6 months at 1.55%

Telecommunications Fund--$100,000.00 for 6 months at 1.55%

Civic Improvement Fund--$100,000.00 for 6 months at 1.55%

Water Fund--$100,000.00 for 6 months at 1.55%

Bond/Interest Fund--$250,000.00 for 6 months at 1.55%

Bond/Interest Fund--$50,000.00 for 6 months at 1.55%

Infrastructure Fund--$50,000.00 for 6 months at 1.55%

Infrastructure Fund--$250,000.00 for 6 months at 1.50%

Sewer Fund--$175,000.00 for 6 months at 1.50%

IX. City Clerk’s Report (7:17-7:20)

X. Approval of Committee Reports and Motions (7:20-8:20)

Public Health & Safety – Taylor (7:20-7:25)

Motion to approve request from the Staunton Post Prom Committee to close Main Street on Sunday, April 19, 2020, from 3:00 A.M. to 10:00 A.M. for a Post Prom 5K Race Fundraiser

Motion to grant request from Zion Early Childhood Education Center to block streets and intersections bordering Zion Lutheran School (Wood, Henry, Hoxsey and Panhorst) on Friday, June 5, 2020 from 10:00 to 11:00 A.M. They are also asking City workers to set up barricades that morning.

Park & Civic Improvement - Scanzoni (7:25– 7:30)

Motion to grant request from Amanda Daugherty to use the Fireman’s Park on

Saturday, June 20, 2020 for the Miss Staunton Pageant, which is sponsored by the

Staunton Chamber of Commerce, with the park rental fee being waived

Finance/Claims – Taylor (7:30-7:35)

Motion to transfer $25,000.00 from the Civic Improvement Fund to the Park and

Recreation Fund, as budgeted

Utilities / Water - Hanks (7:35-7:40)

Motion to approve Quote #1-76675 from Overhead Door Co. of St. Louis for

garage door repairs at the water treatment plant in the amount of $1,047.00

Street / Sewer – (7:40-7:45)

Motion to pay Invoice #5472000 from Vandevanter Engineering for annual

maintenance and inspection of the main lift station in the amount of $5,515.00

Motion to accept Quotes (#888, #889, #894) from EJ Equipments for repairs to

sewer camera, transporter and computer components in the amount of $7,823.33

Motion giving Mayor Neuhaus authority to sign documents closing out the 2019

M.F.T. Program

Motion to approve Resolution for 2020 M.F.T. Maintenance Program in the

amount of $157,650.00

Motion to approve Change Order from Kamadulski Excavating & Grading for

additional work required and quantity adjustment on the El Indio sewer extension project in the amount of $3,244.70

Motion to pay Invoice #1 to Kamadulski Excavating & Grading for work

completed on the El Indio sewer extension project in the amount of

$85,883.70, less the 5% retainer, with amount due at this time being $81,589.52

Motion to pay Invoice #8083 to John H. Crawford & Associates for Resident

Engineering on the El Indio sewer extension project in the amount of $22,592.00.

This was approved at the November 25, 2019 City Council Meeting for

$28,000.00.

Public Grounds – (7:45-7:50)

Tourism – Neuhaus - (7:50-7:55)

Personnel – Bodner - (7:55-8:00)

Motion to approve request from Police Chief Jeff Doerr to carry over 80 hours of vacation from the current anniversary date into the next year

Annexation – Johnson - (8:00-8:10)

Special Committees – (8:10-8:15

Judiciary – Wallace - (8:15-8:20)

Motion to approve Ordinance #2047 Re-Authorizing Solicitation And Opening Of Bids For Real Property Commonly Known As 222 East Macoupin Street At The Regular City Council Meeting On February 10, 2020

1. Unfinished Business (8:20-8:25)

1. New Business (8:25-8:30)

Opening of sealed bid(s) received for Real Property advertised as Surplus Property (222 E. Macoupin Street)

1. Executive Session (8:30-8:50)

Personnel - Pursuant to 5 ILCS 120/ 2 (c) (1)

Potential Real Estate Acquistion – Pursuant to 5 ILCS 120/2 (c) (5)

1. Motions from Executive Session (8:50-9:00)

1. Adjournment (9:00)

Any item listed on this agenda, including any request made in correspondence to the City, may be considered and the subjected to a vote and final action.