City Council Meeting Minutes--February 10, 2020

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD AT THE PUBLIC WORKS BUILDING, 914 N. EASTON ST., STAUNTON, ILLINOIS ON MONDAY, FEBRUARY 10, 2020

I. CALL TO ORDER:

Mayor Craig Neuhaus called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, February 10, 2020.

II. PLEDGE OF ALLEGIANCE:

Mayor Craig Neuhaus led the Pledge Allegiance to the Flag.

III. ROLL CALL:

City Clerk Stiegemeier called roll with the following persons

ATTENDING: Councilmembers Maria Bodner, Brooke Wallace, Rick Johnson, Randy Hanks, Chad Plenske, Ailee, Taylor, Jeff Scanzoni, Mayor Craig Neuhaus, City Clerk Dennis Stiegemeier, Attorney J.D. Brandmeyer, City Treasurer Cindy Pirok, Police Chief Jeff Doerr and Public Works Director Mike Kuethe.

NOT ATTENDING: City Attorney Phil Lading.

IV. APPOINTMENT AND OATH OF OFFICE

Motion by Bodner, seconded by Scanzoni to approve Resolution #2020-04 Appointing Ryan Machota To The Position Of Ward 3 Alderman For The City Of Staunton, Illinois. Prior to the roll call vote being taken, Alderman Wallace asked if anyone was aware of this appointment being on the agenda prior to the attorney email this past Friday. No Council Members were aware of the appointment. Wallace felt that this should have been publicly posted and everyone should have been made aware of the appointment. Wallace stated that she had no issues with Ryan Machota being appointed, but she was not please with the way it was handled, so for that reason she was voting no on the appointment. Alderman Hanks agreed that he also had nothing against Ryan, but he too was unhppy with the way it was handled. At roll call vote, Ayes: Johnson, Plenske, Taylor, Scanzoni, Bodner. Nayes: Hanks, Wallace. Absent: None. Motion carried 5 Ayes; 2 Nayes.

City Clerk Stiegemeier administered the Oath of Office to newly appointed Ward 3 Alderman Ryan Machota

V. CONSENT AGENDA

Johnson moved, seconded by Bodner to approve Consent Agenda with the following items:

Minutes

Regular Meeting – 01/27/2020

Collector’s Report

Staunton Police Department (Reports)--$30.00

Staunton Police Department (Ordinance Violations)--$100.00

Boeing Bicycle Club (Tourism Donation from Tour De Donut)--$3,500.00

Macoupin County Treasurer (Interest Earned on Real Estate Taxes)--$595.79

Macoupin County Treasurer (Interest Earned on Real Estate Taxes – Library)--$72.01

Macoupin County Treasurer (Interest Earned on TIF Taxes)--$81.98

Macoupin County Circuit Clerk (Restitution)--$50.00

Southwestern Electric Cooperative (Utility Tax)--$965.08

State of Illinois (MFT Tax)--$8,953.57

State of Illinois (MFT Renewal Fund Allotment)--$7,031.54

Macoupin County Circuit Clerk (Police Vehicle Fund)--$.50

Macoupin County Circuit Clerk (Fine Disbursement)--$742.11

Macoupin County Circuit Clerk (Arrest Agency Fee)--$144.00

Macoupin County Circuit Clerk (E-Citation Fee)--$10.00

Applications

Monthly Report

Distributed by the Office Manager

Claims

February 10, 2020

Business Licenses Issued

Bank of Hillsboro (Business License)

Steadfast Homes, Inc. (Business License)

Mississippi Culture Artisan Ale Projects (Liquor License)

Roll Call Vote

AYES: Wallace, Johnson, Hanks, Machota, Plenske, Taylor, Scanzoni, Bodner.

NAYS: None.

ABSENT: None.

Motion declared carried.

VI. GUESTS

VII . CORRESPONDENCE

Received a request from Amanda Daugherty to use the Fireman’s Park on Saturday, June 20, 2020 for the Miss Staunton Pageant, which is sponsored by the Staunton Chamber of Commerce, with the park rental fee being waived.

Received a letter from the Boeing Bicycle Club thanking the City of Staunton for their support of the Tour De Donut. They also sent a $3,500.00 check in appreciation of the City’s support. A copy of the letter is attached with the agenda packet.

Received a letter of resignation from part time Police Officer Eric Oller, dated January 30, 2020, effective immediately.

Received a phone request from, Jamie Kinder of the Staunton Post Prom Committee, asking to close Main Street on Sunday, April 19, 2020 from 3:00 A.M. to 10:00 A.M. for a Post Prom 5K Race Fundraiser

Received an email from Zion Early Childhood Education Center requesting to block the streets and intersections that border Zion Lutheran School (Wood, Henry, Hoxsey and Panhorst) from 10:00 to 11:00 A.M. on Friday, June 5, 2020, to allow daycare students to ride their bicycles around the school. They are also asking City workers to set up barricades that morning for the event.

VIII. TREASURER’S REPORT

Investment recently cashed in at Bank of Springfield CDARS Program:

Water Fund--$250,000.00 plus $1,059.50 interest

Investments recently purchased at Bank of Springfield CDARS Program:

Civic Improvement Fund--$20,000.00 for 3 months at 1.55%

Insurance Fund--$20,000.00 for 3 months at 1.55%

General Fund--$125,000.00 for 6 months at 1.55%

Telecommunications Fund--$100,000.00 for 6 months at 1.55%

Civic Improvement Fund--$100,000.00 for 6 months at 1.55%

Water Fund--$100,000.00 for 6 months at 1.55%

Bond/Interest Fund--$250,000.00 for 6 months at 1.55%

Bond/Interest Fund--$50,000.00 for 6 months at 1.55%

Infrastructure Fund--$50,000.00 for 6 months at 1.55%

Infrastructure Fund--$250,000.00 for 6 months at 1.50%

Sewer Fund--$175,000.00 for 6 months at 1.50%

IX. CITY CLERK’S REPORT

X. COMMITTEE REPORTS

PUBLIC HEALTH & SAFETY -

Motion by Taylor, seconded by Bodner to approve request from the Staunton Post Prom Committee to close Main Street on Sunday, April 19, 2020, from 3:00 A.M. to 10:00 A.M. for a Post Prom 5K Race Fundraiser. Ayes: Hanks, Machota, Plenske, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: None. Motion carried.

Motion by Taylor, seconded by Bodner to grant request from Zion Early Childhood Education Center to block streets and intersections bordering Zion Lutheran School (Wood, Henry, Hoxsey and Panhorst) on Friday, June 5, 2020 from 10:00 to 11:00 A.M. They are also asking City workers to set up barricades that morning. Ayes: Machota, Plenske, Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: None. Motion carried.

PARK & CIVIC IMPROVEMENT –

Motion by Scanzoni, seconded by Johnson to grant request from Amanda Daugherty to use the Fireman’s Park on Saturday, June 20, 2020 for the Miss Staunton Pageant, which is sponsored by the Staunton Chamber of Commerce, with the park rental fee being waived. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota. Nayes: Plenske. Absent: None. Motion carried 7 Ayes; 1 Naye.

FINANCE–

Motion by Taylor, seconded by Johnson to transfer $25,000.00 from the Civic Improvement Fund to the Park and Recreation Fund, as budgeted. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota, Plenske. Nayes: None. Absent: None. Motion carried.

UTILITIES / WATER

Motion by Hanks, seconded by Plenske to approve Quote #1-76675 from Overhead Door Co. of St. Louis for garage door repairs at the water treatment plant in the amount of $1,047.00. Alderman Wallace asked if this was a new issue since it wasn’t discussed at last week’s Water Committee Meeting, and also had we gotten other quotes. Public Works Director Kuethe stated that the door was originally installed by Overhead Door Co. and no other quotes had been sought as they would have the proper door transmitter parts and circuit board. The repairs had been attempted by some of our public works employees, but the job was beyond their capabilities. Ayes: Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota, Plenske, Taylor. Nayes: None. Absent: None. Motion carried.

STREET /SEWER

Motion by Taylor, seconded by Wallace to pay Invoice #5472000 from Vandevanter Engineering for annual maintenance and inspection of the main lift station in the amount of $5,515.00. Ayes: Bodner, Wallace, Johnson, Hanks, Machota, Plenske, Taylor, Scanzoni. Nayes: None. Absent: None. Motion carried.

Motion by Taylor, seconded by Plenske to accept Quotes (#888, #889, #894) from EJ Equipments for repairs to sewer camera, transporter and computer components in the amount of $7,823.33. Ayes: Wallace, Johnson, Hanks, Machota, Plenske, Taylor, Scanzoni, Bodner. Nayes: None. Absent: None. Motion carried.

Motion by Taylor, seconded by Wallace giving Mayor Neuhaus authority to sign documents closing out the 2019 M.F.T. Program. Ayes: Johnson, Hanks, Machota, Plenske, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: None. Motion carried.

Motion by Taylor, seconded by Wallace to approve Resolution for 2020 M.F.T. Maintenance Program in the amount of $157,650.00. Ayes: Hanks, Machota, Plenske, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: None. Motion carried.

Motion by Taylor, seconded by Wallace to approve Change Order from Kamadulski Excavating & Grading for additional work required and quantity adjustment on the El Indio sewer extension project in the amount of $3,244.70. Ayes: Bodner, Wallace, Johnson, Hanks, Machota, Plenske, Taylor, Scanzoni. Nayes: None. Absent: None. Motion carried.

Motion by Taylor, seconded by Wallace to pay Invoice #1 to Kamadulski Excavating & Grading for work completed on the El Indio sewer extension project in the amount of $85,883.70, less the 5% retainer, with amount due at this time being $81,589.52. Ayes: Wallace, Johnson, Hanks, Machota, Plenske, Taylor, Scanzoni, Bodner. Nayes: None. Absent: None. Motion carried.

Motion by Taylor, seconded by Bodner to pay Invoice #8083 to John H. Crawford & Associates for Resident Engineering on the El Indio sewer extension project in the amount of $22,592.00. This was approved at the November 25, 2019 City Council Meeting for $28,000.00. Ayes: Johnson, Hanks, Machota, Plenske, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: None. Motion carried.

PUBLIC GROUNDS-

Nothing to report.

TOURISM –

Nothing to report.

PERSONNEL –

Prior to the following motion being made, Alderman Bodner stated that she had been

in contact with Attorney Lading regarding the vacation carry over (as was discussed

in a committee meeting last week), and Lading said that no resolution was necessary to take the following action, just a motion on the agenda would suffice.

Motion by Bodner, seconded by Hank to approve request from Police Chief Jeff Doerr to carry over 80 hours of vacation from the current anniversary date into the next year. Ayes: Hanks, Machota, Plenske, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: None. Motion carried.

ANNEXATION –

Nothing to report.

SPECIAL COMMITTEES

Nothing to report.

JUDICIARY—

Motion by Wallace, seconded by Hank to approve Ordinance #2047 Re-Authorizing Solicitation And Opening Of Bids For Real Property Commonly Known As 222 East Macoupin Street At The Regular City Council Meeting On February 10, 2020. Ayes: Machota, Plenske, Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: None. Motion carried.

XI. UNFINISHED BUSINESS—

XII. NEW BUSINESS—

One bid was received for Real Property advertised as Surplus Property at 222 East

Macoupin Street. The bid was for $100.00 and was received from Mike LaRosa. This

will be discussed in a committee meeting and will be voted on at the City Council

Meeting.

XIII. EXECUTIVE SESSION—

Motion by Plenske, seconded by Johnson to go in to Executive Session to discuss

Potential Real Estate Acquisition – Pursuant to 5 ILCS 120/2 (c) (5) at 7:23 P.M.

Ayes: Plenske, Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota. Nayes: None. Absent: None. Motion carried.

Motion by Bodner, seconded by Wallace to return to regular order of business at

7:38 P.M. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota, Plenske. Nayes: None. Absent: None. Motion carried.

XV. MOTIONS FROM EXECUTIVE SESSION –

No motions were made from Executive Session.

XVI. ADJOURNMENT

With no further business to discuss, Councilmember Scanzoni, seconded by Councilmember Bodner to adjourn at 7:40 PM. All present voting aye, motion carried.

Prepared by:

Dennis K. Stiegemeier City Clerk