City Council Meeting Minutes--June 22, 2020

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD AT THE PUBLIC WORKS BUILDING, 914 N. EASTON ST., STAUNTON, ILLINOIS ON MONDAY, JUNE 22, 2020

I. CALL TO ORDER:

Mayor Craig Neuhaus called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, June 22, 2020.

II. PLEDGE OF ALLEGIANCE:

Mayor Craig Neuhaus led the Pledge Allegiance to the Flag.

III. ROLL CALL:

Prior to roll call being taken, City Clerk Stiegemeier announced that tonight’s City Council Meeting was being conducted remotely due to the COVID-19 Pandemic.

City Clerk Stiegemeier called roll with the following persons

ATTENDING: Councilmembers Brooke Wallace, Rick Johnson, Randy Hanks, Ryan Machota, Chad Plenske, Mayor Craig Neuhaus, City Clerk Dennis Stiegemeier, and Public Works Director Mike Kuethe.

ELECTRONIC ATTENDANCE: Aldermen Maria Bodner and Jeff Scanzoni, Police Chief Jeff Doerr, City Treasurer Cindy Pirok and Attorney J.D. Brandmeier.

NOT ATTENDING: City Attorney Phil Lading.

IV. APPOINTMENT AND OATH OF OFFICE

Prior to the next motion, Alderman Wallace expressed concern as to why the Ward 4 Alderman vacancy was not advertised to the public. This was brought up before and she felt that was possibly the fourth time that this has happened since she has been on the Council. Wallace talked to Mr. Moore over the weekend and explained to him that she had nothing against him, but had hoped that this would have been advertised. At the roll call vote, Aldermen Hanks and Plenske expressed the same sentiments.

Motion by Johnson, seconded by Machota to approve Resolution #2020-30 Appointing John Moore To The Position Of Ward 4 Alderman For The City Of Staunton, Illinois. At Roll Call Vote – Ayes: Johnson, Machota, Scanzoni, Bodner. Nayes: Wallace, Hanks, Plenske. Absent: None. Motion carried with 4 Ayes and 3 Nayes.

City Clerk Stiegemeier administered the Oath of Office to newly appointed Ward 4 Alderman John Moore.

V. CONSENT AGENDA

Johnson moved, seconded by Wallace to approve Consent Agenda with the following items:

Minutes

Regular Meeting – 06/08/2020

Collector’s Report

Staunton Police Department (Ordinance Violations)--$300.00

Staunton Police Department (Finger Printing)--$10.00

Staunton Police Department (Reports)--$15.00

State of Illinois (Use Tax)--$16,249.94

State of Illinois (Income Tax)--$32,092.69

State of Illinois (Cannabis Use Tax)--$187.56

State of Illinois (Telecommunications Tax)--$6,173.00

State of Illinois (MFT Renewal Fund)--$4,901.99

Staunton Area Ambulance Service (June Dispatching Fee)--$500.00

MJM Electric Cooperative (Utility Tax)--$186.59

Applications

None

Claims

June 22, 2020

Business Licenses Issued

Mr. T’s Tavern and Liquor Store, Inc. (Liquor License)

Staunton Columbian Club (Liquor License)

Cavrest Inc. d/b/a Cavataio’s Restaurant (Liquor License)

V.F.W. Post #1241 (Liquor License)

Casey’s Retail Company Store #1547 (Liquor License)

Casey’s Retail Company Store #1956 (Liquor License)

Main Station Liquor & Wine (Liquor License)

Green Room Gaming, LLC (Liquor License)

Skeeter’s Pub, Inc. (Liquor License)

Staunton Food & Liquor (Liquor License)

R & B’s Family Restaurant (Liquor License)

Mac’s Convenience Stores, LLC (Liquor License)

Cash Out Gaming, Inc. (Liquor License)

Roll Call Vote

AYES: Wallace, Johnson, Hanks, Machota, Plenske, Scanzoni, Bodner.

NAYS: None.

ABSTAIN: Moore.

ABSENT: None.

Motion declared carried.

VI. GUESTS

VII . CORRESPONDENCE

Received a letter of resignation from Ward 4 Alderman Ailee Taylor, dated June 18, 2020. Mrs. Taylor is requesting to be considered for the position of Zoning Administrator.

Received a thank you note from Brett Allen, Staunton High School Principal, thanking the City for the use of the Fireman’s Park Pavilion as a food distribution site during the

spring school closure. A copy of the note is attached with the agenda packet.

Received an email from Becky Volentine requesting to close Main Street from Union Street to Wood Street on July 18th from 3:00 P.M. to 12:00 A.M. for a non school related prom celebration. They are also asking to use tables, chairs and power for the event.

VIII. TREASURER’S REPORT

Certificates of Deposit recently purchased at Bank of Hillsboro:

Insurance Fund--$20,000.00 for 12 months at 0.75%

Depreciation Fund--$50,000.00 for 12 months at 0.75%

Bond/Interest Fund--$100,000.00 for 12 months at 0.75%

Water Fund--$100,000.00 for 12 months at 0.75%

Infrastructure Fund--$200,000.00 for 12 months at 0.75%

Tourism Fund--$25,000.00 for 12 months at 0.75%

Band Fund--$10,000.00 for 12 months at 0.75%

Water Fund--$150,000.00 for 6 months at 0.35%

Sewer Fund--$150,000.00 for 6 months at 0.35%

Telecommunications Fund--$150,000.00 for 6 months at 0.35%

Reserve Fund--$200,000.00 for 18 months at 0.80%

IX. CITY CLERK’S REPORT

The City Clerk’s Office will close at noon on Thursday, June 25th and be closed all day Friday, June 26th to allow for the move from our current location at 304 W. Main Street to 101 W. Pearl Street. The office will re-open on Monday morning, June 29th at 8:00 A.M.

The City Clerk’s Office, as well as all public works employees, will be off on Friday, July 3rd in observance of the Independence Day holiday, however, one water treatment plant employee will be working that day.

X. COMMITTEE REPORTS

PUBLIC HEALTH & SAFETY -

The motion to grant request from Becky Volentine to close Main Street from Union Street to Wood Street on July 18th from 3:00 P.M. to 12:00 A.M. for a non-school related prom celebration was skipped and will be discussed further in a committee meeting.

PARK & CIVIC IMPROVEMENT –

Nothing to report.

FINANCE–

Motion by Johnson, seconded by Wallace to reimburse 75% of the completed Phase 1 and Phase 2 expenses to JK Redevelopment Properties as outlined in the Redevelopment Agreement, for a total of $12,108.75. At Roll Call Vote – Ayes: Hanks, Machota, Plenske, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

Motion by Johnson, seconded by Plenske to approve Estimate #452 from Auto Sound and Security for labor and installation of phone system at the new City Clerk’s Office as well as updates to security system at the Community Center in the amount of $2,310.00. Prior to the vote, the question was raised by Alderman Wallace as to if other bids had been attained. Former Alderman Ailee Taylor was in attendance and stated that Attorney Lading had been contacted, and he stated that due to the low amount, other bids didn’t need to be acquired. Questions came up about the labor figure, and Alderman Johnson stated that there would definitely have to be some wiring done, as this new system is not a VOIP system. In regards to the camera labor, the cameras had been left at the building, but the actual system itself had been removed by the bank. At Roll Call Vote – Ayes: Machota, Plenske, Scanzoni, Bodner, Johnson. Nayes: Wallace, Hanks. Abstain: Moore. Absent: None. Motion carried 5 Ayes; 2 Nayes; 1 Abstain.

Motion by Bodners, seconded by Scanzoni to approve Term Agreement with Madison Communications for internet services for the police department at a cost of $129.95 per month, plus $49.99 for installation. The current internet system in place at City Hall will be moved to the new City Clerk’s Office, so this will be replacing that system, which will provide internet service to the police department. At Roll Call Vote – Ayes: Plenske, Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

UTILITIES / WATER

Motion by Hanks, seconded by Plenske to approve Quote #S1161667 from Schulte Supply for 60 – ¾” radio read meters with antenna assemblies, all for stock, at a cost of $16,968.00. At Roll Call Vote – Ayes: Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota, Plenske. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

STREET /SEWER

Motion by Machota, seconded by Hanks to approve Change Order from Kamadulski Excavating & Grading for additional rock required to complete the El Indio sewer extension project in the amount of $1,452.00. Public Works Director Kuethe explained in the final bid, that the rock figure had been taken out, but that the rock was actually needed to fix the Super 8 Motel parking lot, so consequently it needed to be added back in. At Roll Call Vote – Ayes: Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota, Plenske. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Naye.

Motion by Machota, seconded by Plenske to pay Final Invoice #2 to Kamadulski Excavating & Grading for work completed on the El Indio sewer extension project in the amount of $5,746.19. At Roll Call Vote – Ayes: Bodner, Wallace, Johnson, Hanks, Machota, Plenske Scanzoni. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

PUBLIC GROUNDS-

Nothing to report.

TOURISM –

Nothing to report.

PERSONNEL –

Motion by Johnson, seconded by Plenske to approve a one time salary adjustment for Police Chief Jeff Doerr in the amount of $3,296.76. At Roll Call Vote – Ayes: Wallace, Johnson, Hanks, Machota, Plenske, Scanzoni, Bodner. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

ANNEXATION –

Nothing to report.

SPECIAL COMMITTEES

Nothing to report.

JUDICIARY—

Motion by Hanks, seconded by Johnson to approve Ordinance #2063 Approving A Pre-Annexation Agreement With David L. & Penny L. Jones Regarding Property Located At 9325 Renken Road, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time. At Roll Call Vote – Johnson, Hanks, Machota, Plenske, Scanzoni, Bodner, Wallace. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

Motion by Hanks, seconded by Johnson to approve Ordinance #2064 Approving A Pre-Annexation Agreement With Lloyd Garde Regarding Property Located At 2116 Parksville Lane, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time. At Roll Call Vote – Ayes: Hanks, Machota, Plenske, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

Motion by Hanks, seconded by Johnson to approve Ordinance #2065 Approving A Pre-Annexation Agreement With Brad & Angela Best Regarding Property Located At 79 Calstrada Drive, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time. At Roll Call Vote – Ayes: Bodner, Wallace, Johnson, Hanks, Machota, Plenske, Scanzoni. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

Motion by Hanks, seconded by Johnson to approve Ordinance #2066 Approving A Pre-Annexation Agreement With Anthony & Amanda Jarrett Regarding Property Located At 8985 Renken Road, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time. At Roll Call Vote – Ayes: Wallace, Johnson, Hanks, Machota, Plenske, Scanzoni, Bodner. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

Motion by Hanks, seconded by Johnson to approve Ordinance #2067 Approving A Pre-Annexation Agreement With Curits & Natalie Oller Regarding Property Located At 9285 Renken Road, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time. At Roll Call Vote – Ayes: Johnson, Hanks, Machota, Plenske, Scanzoni, Bodner, Wallace. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

Motion by Hanks, seconded by Johnson to approve Ordinance #2068 Approving A Pre-Annexation Agreement With David & Susan Cisler Regarding Property Located At 9250 Renken Road, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time. At Roll Call Vote – Hanks, Machota, Plenske, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Abstain: Moore. Absent: None. Motion carried 7 Ayes; 1 Abstain.

Prior to the next motion, Alderman Plenske asked how many establishments have video gaming licenses. City Clerk Stiegemeier stated that there are approximately 10 businesses that have video gaming, with the state allowing a maximum of 6 machines per location. After a brief discussion, Alderman Hanks stated that he doesn’t like waiving the first reading, and he felt that we should just do the first reading on Ordinance #2069. All agreed to just having the first reading.

1st reading of Ordinance #2069 Amending The Liquor Code For

The City Of Staunton, Illinois In Regards To Number Of Available Class D

Licenses (increasing from 4 to 5)

Motion by Hanks, seconded by Johnson to approve Resolution #2020-29 Resolution Adopting A Fraud, Waste And Abuse Policy For The City Of Staunton, Illinois. At Roll Call Vote – Ayes: Machota, Plenske, Moore, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: None. Motion carried.

Motion by Hanks, seconded by Plenske to approve Resolution #2020-31 Appointing Ailee Taylor As Zoning Administrator For The City Of Staunton, Illinois. This will be a part time hourly position with less that 1,000 hours per year, $18.00 per hour and no benefits. The Zoning Administrator will be the Department Head for Zoning and the Code Enforcement Officer, with the Code Enforcement Officer reporting to the Zoning Administrator. At Roll Call Vote – Ayes: Plenske, Moore, Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota. Nayes: None. Absent: None. Motion carried.

XI. UNFINISHED BUSINESS—

The tear down of the City owned buildings on Main Street will begin in the very near

future. Public Works Director Kuethe said the demolition contractor has applied for

their EPA Permit, which takes approximately 10 days. Once they receive the permit,

the work will begin.

XII. NEW BUSINESS—

Nothing to report.

XIII. EXECUTIVE SESSION—

No Executive Session was held.

XV. MOTIONS FROM EXECUTIVE SESSION –

No motions were made from Executive Session.

XVI. ADJOURNMENT

With no further business to discuss, Councilmember Plenske, seconded by Councilmember Wallace to adjourn at 7:31 PM. At Roll Call Vote – Ayes: Moore, Scanzoni, Bodner, Wallace, Johnson, Hanks, Machota, Plenske. Nayes: None. Absent: None. Motion carried.

Prepared by:

Dennis K. Stiegemeier City Clerk