City Council Meeting Agenda--March 10, 2025 at 7:00 P.M.

AGENDA

City of Staunton

101 W. Pearl Street

Monday, March 10, 2025

7:00 p.m.

I.         Call to Order (7:00-7:01)     

II.        Pledge of Allegiance (7:01-7:02)

III.      Roll Call Vote (7:02-7:04)

IV.       Consent Agenda (7:04-7:06)

Minutes

           Regular Meeting – 02/24/2025

Collector’s Report                                                                                     

                                                Staunton Police Department (Reports)--$30.00

                                                Staunton Police Department (Ordinance Violations)--$600.00

                                                Staunton Super 8 Motel (Hotel/Motel Tax)--$1,185.27

                                                Macoupin County Treasurer (Property Taxes – 3rd Distribution)--$166,817.08

                                                Macoupin County Treasurer (Property Taxes – Library 3rd Distribution)--$20,296.34

                                                Macoupin County Treasurer (Interstate TIF Tax – 3rd Distribution)--$6,151.85

                                                Macoupin County Treasurer (Downtown TIF Tax – 3rd Distribution)--$20,036.05

                                                Macoupin County Circuit Clerk (Fine Disbursement)--$301.28

                                                Macoupin County Circuit Clerk (Arrest Agency Fee)--$167.50

                                                Macoupin County Circuit Clerk (E-Citation Fee)--$11.40

                                                Macoupin County Circuit Clerk (Police Vehicle Fund)--$1.00

                                                MJM Electric Cooperative (Utility Tax)--$628.82

                                                Ameren Illinois (Utility Tax)--$31,384.57

                                                State of Illinois (MFT Tax)--$9,389.73

                                                State of Illinois (MFT Renewal Fund)--$9,798.40

                                                State of Illinois (Personal Property Replacement Tax)--$1,526.00

                    Applications  

                                     Bailey Moore (Police Dispatcher)

                                     Chloe Pastrovich (Police Dispatcher)

                                     Skylar Baker (Police Dispatcher)

                                     Kayla Matthews (Police Officer)

                                     Dana Rigor (Police Dispatcher)

                                     Ashley Jyawook (Police Disptacher)

                                     Stacy Klobnak (Police Dispatcher)

                                     Anthony Bidwell (Police Dispatcher)

Monthly Report

                Distributed by the City Clerk’s Office

                        Claims

                                     March 10, 2025

                         Business Licenses Issued

                                     K’s Events & Creations, LLC (Address Change)

V.         Guests

VI.      Correspondence (7:10-7:15)

Received an email from Zion Lutheran School requesting to close the following streets around the school on Friday, June 13, 2025 from 10:00 A.M. to 11:00 A.M. for their annual Bike Day Event: Henry, Hoxsey, Panhorst and Wood Streets.  They are also asking the City to provide barricades to block the streets.

Received a letter of retirement from full time Police Dispatcher Beverly Laurent.  Bev’s letter is dated March 3rd, 2025 and her last day with the City of Staunton will be March 31st, 2025.  Bev has been with the police department for 30 plus years, and she will be greatly missed after all of her years of dedicated service to the City of Staunton as well as the entire community.  Happy retirement, Bev!

VII.     Treasurer’s Report (7:15-7:17)

Certificates of Deposit recently matured at Bank of Springfield:

Band Fund -- $15,000.00 plus $454.77 interest

Depreciation Fund -- $75,000.00 plus $2,273.88 interest

General Fund -- $150,000.00 plus $4,547.77 interest

Certificates of Deposit recently purchased at Bank of Hillsboro for 5 months at 4.20%:

Depreciation Fund -- $50,000.00

Storm Water Fund -- $250,000.00

Infrastructure Fund -- $1,000.000.00

DUI/Drug Fund -- $50,000.00

Sewer Fund -- $250,000.00

Certificates of Deposit recently purchased at Bank of Springfield for 9 months at 4.10%:

Band Fund -- $15,000.00

Depreciation Fund -- $75,000.00

Civic Improvement Fund -- $400,000.00

General Fund -- $650,000.00

IMRF Fund -- $25,000.00

Bond/Interest Fund -- $100,000.00

Telecommunications Fund -- $150,000.00

Reserve Fund -- $75,000.00

VIII.       City Clerk’s Report (7:17-7:20)

The annual Worker’s Compensation Audit for calendar year 2024 was recently completed in the City Clerk’s Office and everything was found to be in balance.

 IX.      Approval of Committee Reports and Motions (7:20-8:20)

Public Health & Safety – Manning (7:20-7:25)

Motion to grant request to Zion Lutheran School to close the following streets on Friday, June 13, 2025 from 10:00 A.M. to 11:00 A.M for their annual Bike Day Event:  Henry, Hoxsey, Panhorst and Wood Streets, and also to provide barricades to block the streets.

          Park & Civic Improvement -  Tipler (7:25– 7:30)

          Finance/Claims  – Tipler (7:30-7:35)

          Motion to approve Change Order #1 from Gelly Excavating & Construction on

          the West Frontage Road Sanitary Sewer Project in the decreased amount of

          $16,718.13

          Motion to approve Final Pay Estimate #3 to Gelly Excavating & Construction for

          work complete on the West Frontage Road Sanitary Sewer Project in the amount

          of $16,426.78.  This will be paid from budget line item 37.71.855.1.

          Motion for Approval of Amendment #1 to the Owner-Engineer Agreement

          between the City of Staunton, Illinois and Fehr Graham for the Lift Station and

          Foreceman Improvement Project

          Utilities / Water - Berg (7:35-7:40)

          Street / Sewer – Machota (7:40-7:45)

          Motion to approve Quote #446569 from NuWay Concrete Forms for stock forms

          in the amount of $5,223.56.  This will be paid from line item 01.41.831.0.

           Public Grounds –  Machota (7:45-7:50)

            Tourism – Neuhaus - (7:50-7:55)

            Personnel – Dias (7:55-8:00)

            Annexation –  Manning (8:00-8:10)

            Special Committees – (8:10-8:15)

                        Economic/TIF

Motion to reimburse Jeff Roller, Staunton Chiropractic Clinic, 75% of the completed expenses as outlined in the TIF Redevelopment Agreement, for a total cost of $4,034.05 (75% of $5,378.73)

Judiciary – Manning - (8:15-8:20)

Motion to approve Ordinance #2278 Approving A Pre-Annexation Agreement With James Smith Regarding Property Located At 1701 #7 Mine Lane, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time

Motion to approve Ordinance #2279 Approving A Pre-Annexation Agreement With Evon Niesporek Regarding Property Located At 1901 #7 Mine Lane, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time

Motion to waive 1st reading of Ordinance #2280 Adopting The City’s Updated Zoning Map And Authorizing Its Publication

Motion to approve Ordinance #2280 Adopting The City’s Updated Zoning Map And Authorizing Its Publication

X.             Unfinished Business (8:20-8:25)

XI.            New Business (8:25-8:30)

XII.           Executive Session (8:30-8:50)

XIII.         Motions from Executive Session (8:50-9:00)

XIV.          Adjournment (9:00)    

Any item listed on this agenda, including any request made in correspondence to the City, may be considered and the subjected to a vote and final action.