City Council Meeting Agenda--October 14, 2024

AGENDA

City of Staunton

101 W. Pearl Street

Monday, October 14, 2024

7:00 p.m.

I.          Call to Order (7:00-7:01)     

II.        Pledge of Allegiance (7:01-7:02)

III.       Roll Call Vote (7:02-7:04)

IV.       Consent Agenda (7:04-7:06)

Minutes

           Regular Meeting – 09/23/2024

Collector’s Report                                                                                     

                                                 Staunton Police Department (Ordinance Violations)--$700.00

                                                 Staunton Police Department (Reports)--$15.00

                                                 Staunton Super 8 Motel (Hotel/Motel Tax)--$2,668.88

                                                 Macoupin County Treasurer (Real Estate Taxes – 2nd Installment)--$171,955.26

                                                 Macoupin County Treasurer (Real Estate Taxes / Library – 2nd Installment)--$20,878.12

                                                 Macoupin County Treasurer (Downtown TIF Taxes – 2nd Installment)--$29,869.34

                                                 Macoupin County Treasurer (Interstate TIF Taxes – 2nd Installment)--$18,079.70

                                                 Macoupin County Circuit Clerk (Court Fine Disbursement)--$453.94

                                                 Macoupin County Circuit Clerk (Arrest Agency Fee)--$86.69

                                                 Macoupin County Circuit Clerk (FTA Warrant Fee)--$70.00

                                                 Macoupin County Circuit Clerk (E-Citation Fee)--$11.00

                                                 Macoupin County Circuit Clerk (Police Vehicle Fund)--$.50

                                                 State of Illinois (MFT Tax)--$9,789.46

                                                 State of Illinois (MFT Renewal Fund)--$9,909.60

                                                 State of Illinois (Business District Tax)--$34,441.62

                                                 State of Illinois (Sales Tax)--$72,983.50

                                                 State of Illinois (Personal Property Replacement Tax)--$4,460.04

                                                 State of Illinois (State Use Tax)--14,571.81

                                                 State of Illinois (Cannabis Use Tax)--$645.45

                                                 State of Illinois (Telecommunications Tax)--$4,281.51

                                                 State of Illinois (Income Tax)--$94,455.68

                                                 State of Illinois (Video Gaming Tax)--$11,413.48

                                                 Southwestern Illinois College (Police Academy Tuition Reimbursement)--$6,740.00

                       Applications  

                                      James Moultrie (Crossing Guard / Yard Waste Attendant)

                                     Jon Stauder (Crossing Guard / Yard Waste Attendant)

                                      Lynne Goodwin (Crossing Guard / Yard Waste Attendant)

Monthly Report

                Distributed by the City Clerk’s Office

                        Claims

                                      October 14, 2024

                         Business Licenses Issued

                                     Caldera Bar & Grill

                                      Metro East Real Estate, Inc.

                                     Staunton High School Sophomore Class (Raffle License)

V.              Guests

VI.            Correspondence (7:10-7:15)

VII.          Treasurer’s Report (7:15-7:17)

The annual Treasurer’s Report for the City of Staunton has been completed for the fiscal year ending April 30, 2024, and a motion to accept the report will be during the Finance Committee Report.

Certificates of Deposit recently cashed in at Bank of Springfield:

Bond / Interest Fund -- $700,000.00 plus $21,122.56 interest

Civic Improvement Fund -- $100,000.00 plus $3,017.50 interest

General Fund -- $250,000.00 plus $7,543.77 interest

Infrstructure Fund -- $500,000.00 plus $15,087.54 interest

MFT Fund -- $500,000.00 plus $15,087.54 interest

Sewer Fund -- $200,000.00 plus $6,035.02 interest

Telecommunications Fund -- $200,000.00 plus $6,035.02 interest

VIII.       City Clerk’s Report (7:17-7:20)

A reminder to local residents that yard waste burn days will change on October 15th.  From October 15th through December 15th, you are allowed to burn every day, however, this is strictly for yard waste only, no household trash.  For the other ten months of the year, yard waste burn days are on Friday, Saturday and Monday. 

 IX.      Approval of Committee Reports and Motions (7:20-8:20)

Public Health & Safety – Manning (7:20-7:25)

            Park & Civic Improvement -  Tipler (7:25– 7:30)

            Finance/Claims  – Tipler (7:30-7:35)

Motion to approve 2023-2024 Annual Financial Audit for the City of Staunton

            completed by C.J. Schlosser & Company, LLC

Motion to accept the City of Staunton’s Annual Treasurer’s Report for the fiscal

            year ending April 30, 2024

Motion to pay Invoice #222186 from C.J. Schlosser & Co., LLC for payment in preparation of the City’s audit for the fiscal year ending April 30, 2024 amount of $9,575.00

            Motion to accept bid from Kamadulski Excavating and Grading for the North

            Street Bridge Replacement Project in the amount of $558,402.00

            Motion authorizing Mayor Neuhaus to sign Notice of Award to Kamadulski

            Excavating and Grading for the North Street Bridge Replacement Project

            Utilities / Water - Berg (7:35-7:40)

            Motion to accept bid from Haier Plumbing and and  Heating for Proposed Water

            System Improvements (Ward 3 water main replacement) in the amount of

            $585,980.00

            Motion authorizing Mayor Neuhaus to sign Notice of Award to Haier Plumbing

            and Heating for Proposed Water System Improvements (Ward 3 water main

            replacement)

            Motion to pay Invoice #24-1015 to Kamadulski Excavating for line stop

            valve repairs at the South Water Tower in the amount of $7,500.00

            Street / Sewer – Machota (7:40-7:45)

            Motion to pay Invoice #125606 to Fehr Graham Engineering & Envinronmental

for Design, Bidding and Construction Services rendered on the North Street Lift Station & Force Main Project in the amount of $5,500.00.  This will be paid from Budget Line Item 52.43.898.0.

           Public Grounds –  Machota (7:45-7:50)

            Tourism – Neuhaus - (7:50-7:55)

            Motion to contribute $2,000.00 to the Great Rivers & Routes Tourism Bureau for

            advertisement of City of Staunton sponsored tourism events

            Personnel – Dias (7:55-8:00)

Motion to appoint Laurie May as Responsible Operator in Charge/Water Treatment Plant Foreman, effective immediately

Motion to hire James Moultrie as part time Yard Waste Attendant/Crossing Guard

            Annexation –  Manning (8:00-8:10)

            Special Committees – (8:10-8:15)

                        Economic / TIF

            Motion to approve quote from Wedgewood Construction Group for labor and

            materials for a window replacement at the Police Department in the amount of

            $5,500.00

Judiciary – Manning - (8:15-8:20)

Motion to approve Ordinance #2257 Approving A Pre-Annexation Agreement With John A. & Brandi N. Miles Regarding Property Located At 2849 Shady Pine Rd., Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time

Motion to approve Ordinance #2258 Approving A Pre-Annexation Agreement With Kayleigh & Matthew Bessent Regarding Property Located At 9127 Lakewood Drive, Staunton, IL But Not Physically Annexing The Property To The City’s Corporate Boundaries At This Time

Motion to waive 1st reading of Ordinance #2259 Approving A Charity Roadblock By V.F.W. Post #1241 At The Intersection Of Main And Route 4 And Main And Union (November 8th & 9th, 2024)

Motion to approve Ordinance #2259 Approving A Charity Roadblock By V.F.W. Post #1241 At The Intersection Of Main And Route 4 And Main And Union (November 8th & 9th, 2024)

Motion to waive 1st reading of Ordinance #2260 Amending Chapter 24, Article VII Of The City Code To Add Restrictions On Inoperable Vehicles Within The City Of Staunton

Motion to approve Ordinance #2260 Amending Chapter 24, Article VII Of The City Code To Add Restrictions On Inoperable Vehicles Within The City Of Staunton

X.        Unfinished Business (8:20-8:25)

XI.       New Business (8:25-8:30)

XII.      Executive Session (8:30-8:50)

XIII.      Motions from Executive Session (8:50-9:00)

XIV.       Adjournment (9:00)    

Any item listed on this agenda, including any request made in correspondence to the City, may be considered and the subjected to a vote and final action.