City Council Meeting Minutes--May 8, 2017

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD AT THE PUBLIC WORKS BUILDING, 914 N. EASTON ST., STAUNTON, ILLINOIS ON MONDAY, MAY 8, 2017

I. CALL TO ORDER:

Mayor Craig Neuhaus called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, May 8, 2017.

II. PLEDGE OF ALLEGIANCE:

Mayor Craig Neuhaus led the Pledge Allegiance to the Flag.

III. ROLL CALL:

City Clerk Stiegemeier called roll with the following persons

PRESENT: Councilmembers Rich Garde, Chad Plenske, Ryan Pritchett, Jeff Scanzoni, Mayor Craig Neuhaus, City Clerk Dennis Stiegemeier, City Attorney Phil Lading, City Treasurer Cindy Pirok, Police Chief Jeff Doerr and Public Works Director Mike Kuethe.

EXCUSED: Alderwoman Maria Bodner and Alderman Herb Sievers.

IV. OATH OF OFFICE

City Clerk Stiegemeier administered the Oath of Office to the newly re-elected Mayor Craig Neuhaus

Mayor Craig Neuhaus administered the Oath of Office to the newly re-elected City Clerk Dennis Stiegemeier

City Clerk Dennis Stiegemeier administered the Oath of Office to the following newly elected officials:

Cindy Pirok, City Treasurer

Rick Johnson, Ward II Alderman

Jeffrey Scanzoni, Ward IV Alderman

V. CONSENT AGENDA

Johnson moved, seconded by Plenske to approve Consent Agenda with the following items:

Minutes

Regular Meeting – 04/24/2017

Collector’s Report

Madison Communications (Franchise Fee)--$4,710.54

Staunton Police Department (Ordinance Violations)--$500.00

Staunton Police Department (Finger Printing)--$10.00

Staunton Police Department (Reports)--$5.00

Southwestern Electric Cooperative (Utility Tax)--$665.68

Staunton Super 8 Motel (Hotel / Motel Tax)--$2,064.05

State of Illinois (MFT Tax)--$11,251.69

Applications

Dewayne Morrison (Any Department)

Claims

May 8, 2017

Business Licenses Issued

Jan’s Needles and Hooks

Mr. T’s Tavern & Liquor Store, Inc. (Sidewalk Dining License)

Staunton High School Football (Raffle License)

Roll Call Vote

AYES: Garde, Johnson, Plenske, Pritchett, Scanzoni.

NAYS: None.

ABSENT: Bodner, Sievers.

Motion declared carried

VI. GUESTS

VII . CORRESPONDENCE

Received a Letter of Resignation from Rick Johnson, dated May 2, 2017, stating that he will be resigning from the City of Staunton Police Board of Commissioners. Rick will be terminating his position effective May 7, 2017.

Received a letter from Julie Jarman, Librarian for the Staunton Public Library, requesting to use the band shelter at City Hall for their finale of the Summer Reading Program on Friday, June 30, 2017 from 8:00 A.M. to 12:00 P.M. In case of inclement weather, Julie is requesting to use the library basement that same day. They have requested to have rental fees waived.

Received an e-mail from Bill and Aisha Boster of the Staunton Baseball/Softball League, requesting approval from the City for the League to have their annual parade on Saturday, May 20, 2017 at 10:00 A.M.

Received a Liquor License Application from the Staunton Fire Department for their annual Homecoming Celebration, which will be held on June 23, 24 and 25, 2017. They are requesting to have the liquor license fee to be waived.

VIII. TREASURER’S REPORT

IX. CITY CLERK’S REPORT

Received the official abstract of votes from Macoupin County Clerk Pete Duncan for the City Election that was held on April 4, 2017

X. COMMITTEE REPORTS

PUBLIC HEALTH & SAFETY -

Motion by Plenske, seconded by Johnson to grant request from the Staunton Baseball/Softball League to have their annual parade on Saturday, May 20, 2017 at 10:00 A.M. Ayes: Johnson, Plenske, Pritchett, Scanzoni, Garde. Nayes: None. Absent: Bodner, Sievers. Motion carried.

Motion by Plenske, seconded by Johnson to issue liquor license to the Staunton Fire Department for their annual Homecoming Celebration on June 23, 24 and 25, 2017, with the liquor license fee being waived. Ayes: Plenske, Prichett, Scanzoni, Garde, Johnson. Nays: None. Absent: Bodner, Sievers. Motion carried.

PARK & CIVIC IMPROVEMENT –

Motion by Scanzoni, seconded by Pritchett to approve request from the Staunton Public Library granting them the use of the band shelter at City Hall for their Summer Reading Program Finale on Friday, June 30, 2017 from 8:00 A.M. to 12:00 P.M., with the rental fee being waived. In case of inclement weather, the program will be moved to the library basement. Ayes: Pritchett, Scanzoni, Garde, Johnson, Plenske. Nayes: None. Absent: Bodner, Sievers. Motion carried.

FINANCE–

Motion by Pritchett, seconded by Plenske to waive bid requirements and approve accounting software update for City Hall computers from Civic Systems in the amount of $29,200.00. This motion requires a 2/3 vote, and with only 5 Aldermen present at the meeting, Mayor Neuhaus will be voting on this motion as well. Ayes: Scanzoni, Garde, Johnson, Plenske, Pritchett, Neuhaus. Nayes: None. Absent: Bodner, Sievers. Motion carried.

Motion by Pritchett, seconded by Johnson to approve Invoice dated April 11, 2017 from Kerber, Eck & Braeckel for progress billing for preparation of the April 30, 2017 audit in the amount of $2,500.00. Ayes: Garde, Johnson, Plenske, Pritchett, Scanzoni. Nayes: None. Absent: Bodner, Sievers. Motion carried.

Motion by Pritchett, seconded by Plenske to pay Invoice #2116 to Auto Sound and Security for new phone system at the Police Department and City Hall at a cost of $4,460.00. This was approved for $4,085.00 at the March 13, 2017 City Council Meeting, however, another phone was added at the Police Department which contributed to the increased cost in materials and labor. Ayes: Johnson, Plenske, Pritchett, Scanzoni. Abstain: Garde. Nayes: None. Absent: Bodner, Sievers. Motion carried 4 Ayes; 1 Abstain.

UTILITIES-

Nothing to report.

STREET –

Nothing to report.

PUBLIC GROUNDS-

Nothing to report.

TOURISM –

Motion by Johnson, seconded by Plenske authorizing Mayor Neuhaus to sign Agreement between the City of Staunton, Illinois and ARC Pyrotechnics, Inc. regarding the Fireworks Display at the Homecoming Celebration on June25, 2017. Ayes: Plenske, Pritchett, Scanzoni, Garde, Johnson. Nayes: None. Absent: Bodner, Sievers. Motion carried.

PERSONNEL –

Nothing to report.

ANNEXATION –

Nothing to report.

SPECIAL COMMITTEES

Nothing to report.

JUDICIARY—

Motion by Johnson, seconded by Plenske to approve Resolution #2017-2 Re-Appointing Elisabeth Moore To The Staunton Library Board. Ayes: Pritchett, Scanzoni, Garde, Johnson, Plenske. Nayes: None. Absent: Bodner, Sievers. Motion carried.

Motion by Johnson, seconded by Plenske to approve Resolution #2017-3 Appointing Brianna Bohlen To The Staunton Library Board. Ayes: Scanzoni, Garde, Johnson, Plenske, Pritchett. Nayes: None. Absent: Bodner, Sievers. Motion carried.

Motion by Johnson, seconded by Garde to approve Resolution #2017-4 Re-Appointing Anita Wayman To The Staunton Library Board. Ayes: Garde, Johnson, Plenske, Pritchett, Scanzoni. Nayes: None. Absent: Bodner, Garde. Motion carried.

XI. UNFINISHED BUSINESS—

Nothing to report.

XII. NEW BUSINESS—

Nothing to report.

XIII. EXECUTIVE SESSION—

Motion by Garde, seconded by Scanzoni to go into Executive Session to discuss

Collective Bargaining Contracts at 7:14 P.M. Ayes: Garde, Johnson, Plenske,

Pritchett, Scanzoni. Nayes: None. Absent: Bodner, Sievers. Motion carried.

Motion by Johnson, seconded by Garde to return to regular order of business at 7:39

P.M. Ayes: Johnson, Plenske, Pritchett, Scanzoni, Garde. Nayes: None. Absent:

Bodner, Sievers. Motion carried.

XV. MOTIONS FROM EXECUTIVE SESSION –

No motions were made from Executive Session.

XVI. ADJOURNMENT

With no further business to discuss, Councilmember Scanzoni, seconded by Councilmember Johnson to adjourn at 7:40 PM. All present voting aye, motion carried.

Prepared by:

Dennis K. Stiegemeier City Clerk