City Council Meeting Minutes--October 14, 2019

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 914 NORTH EASTON ST., STAUNTON, ILLINOIS ON MONDAY, OCTOBER 14, 2019

I. CALL TO ORDER:

Mayor Craig Neuhaus called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, October 14, 2019

II. PLEDGE OF ALLEGIANCE:

Mayor Craig Neuhaus led the Pledge Allegiance to the Flag.

III. ROLL CALL:

Prior to Roll Call being taken, Alderman Wallace requested to make a motion to not allow Alderman Schrauth attend tonight’s City Council Meeting electronically due to the fact that he hasn’t been in attendance at meetings for quite some time. She felt that there were several issues on the agenda this evening that he shouldn’t be allowed to vote on due to his lack of attendance and involvement these last couple of months. Alderman Johnson stated that he himself must attend electronically quite often due to his work schedule, so he was not in favor of approving such a motion. A motion was made by Wallace, seconded by Hanks to not allow Alderman Anthony Schrauth to attend tonight’s meeting electronically. At roll call vote, Ayes: Bodner, Wallace, Hanks. Nayes: Johnson, Taylor, Scanzoni. Abstain: Schrauth. Due to a tie vote, Mayor Neuhaus had to cast a vote and he voted no. The vote was 3 Ayes and 4 Nayes to not allow Alderman Schrauth to attend the meeting tonight electronically. The motion failed and Schrauth attended via cell phone.

City Clerk Stiegemeier called roll with the following persons

ATTENDING: Councilmembers Maria Bodner, Brooke Wallace, Rick Johnson, Randy Hanks, Ailee Taylor, Mayor Craig Neuhaus, City Clerk Dennis Stiegemeier, City Treasurer Cindy Pirok, City Attorney Phil Lading, Public Works Director Mike Kuethe and Police Chief Jeff Doerr.

ELECTRONIC ATTENDANCE: Alderman Anthony Schrauth and Jeff Scanzoni.

NOT ATTENDING: Alderman Chad Plenske.

IV. CONSENT AGENDA

Johnson moved, seconded by Taylor to approve Consent Agenda with the following items:

Minutes

Regular Meeting – 09/23/2019

Collector’s Report

Staunton Art Fair (Beer & Wine Sales)--$1,541.00

Ameren Illinois (Utility Tax)--$21,906.52

MJM Electric Cooperative (Utility Tax)--$268.47

Southwestern Electric Cooperative (Utility Tax)--$934.43

Staunton Police Department (Ordinance Violations)--$500.00

Staunton Police Department (Reports)--$15.00

Staunton Super 8 Motel (Hotel / Motel Tax)--$2,476.39

Macoupin County Circuit Clerk (Police Vehicle Fund)--$40.00

Macoupin County Circuit Clerk (Fine Disbursement)--$801.15

Macoupin County Circuit Clerk (E-Citation Fee)—2.00

Macoupin County Circuit Clerk (Restitution)--$75.00

State of Illinois (Personal Property Replacement Tax)--$4,693.79

Macoupin County Treasurer (Main Street TIF Tax)--$10,991.76

Macoupin County Treasurer (Interstate TIF Tax)--$14,730.73

Macoupin County Treasurer (Real Estate Taxes – Library)--$19,752.44

Macoupin County Treasurer (Real Estate Taxes)--$163,477.21

Applications

Holly Faulds (Police Officer)

Caleb Hartwig (Police Officer)

Adam Durbin (Police Officer)

Zachary Girth (Police Officer)

Joe Berry (Police Officer)

Caden Anderson (Police Officer)

Kenneth Lutz (Police Officer)

Robert Warren (Police Officer)

Matthew Spaller (Police Officer)

Dave Volentine (Zoning/Ordinance Official)

Thomas (T.L.) Young (Zoning/Ordinance Official)

Monthly Reports

Distributed by Office Manager

Claims

October 14, 2019

Business Licenses Issued

McKay Napa Auto Parts / Make-A-Wish Raffle (Raffle License)

Roll Call Vote

AYES: Wallace, Johnson, Hanks, Schrauth, Taylor, Scanzoni, Bodner.

NAYS: None.

ABSENT: Plenske.

Motion declared carried.

V. GUESTS

Cheri Scroggins was in attendance and addressed the Council regarding recent FOIA requests that her husband, Ray, has submitted to the City of Staunton She was requesting to have the fee of $10.70 waived for emails that were requested that went over the 50 page minimum, claiming that he received more information than was requested. Cheri stated that they only wanted emails and not attachments that were included with those emails. She also expressed concern regarding her husbands former alderman email account, and stated that the emails that they received were not directly from his account. Attorney Lading stated that the City responded to the FOIA request, and the emails have been produced and given to Mr. Scroggins.

VI. CORRESPONDENCE

Received a letter of resignation from part time Police Officer John McMahon, dated September 23, 2019. His resignation was effective immediately.

Received a letter from the Staunton Chamber of Commerce requesting to close Main

Street from Edwardsville to Union Street on Friday, December 6, 2019 from 3:00 P.M to 10:00 P.M. for the annual Holiday Walk and Tree Lighting Ceremony.

VII. TREASURER’S REPORT

Investments recently purchased at Bank of Springfield CDARS Program:

Reserve Fund--$225,000.00 for 4 months at 1.85%

TIF 1 Fund--$25,000.00 for 4 months at 1.85%

Bond/Interest Fund--$200,000.00 for 3 months at 1.90%

FICA Fund--$50,000.00 for 3 months at 1.90%

General Fund--$100,000.00 for 3 months at 1.85%

VIII. CITY CLERK’S REPORT

Normal burns days in the City of Staunton are Friday and Saturday, however, starting

October 15th and going through December 15th, yard waste can be burnt everday. This applies to yard waste only, no household trash or construction waste.

IX. COMMITTEE REPORTS

PUBLIC HEALTH & SAFETY -

Motion by Taylor, seconded by Wallace to grant request from the Staunton Chamber of Commerce to close Main Street from Edwardsville to Union Street on Friday, December 6, 2019 from 3:00 P.M. to 10:00 P.M. for the annual Holiday Walk and Tree Lighting Ceremony. Ayes: Schrauth, Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: Plenske. Motion carried.

Motion by Taylor, seconded by Hanks authorizing Police Chief Jeff Doerr to sign Macoupin County Emergency Telephone System Board E 9-1-1 Interagency Agreement for 2020. Ayes: Taylor, Scanzoni, Bodner, Wallace, Johnson, Hanks, Schrauth. Nayes: None. Absent: Plenske. Motion carried.

PARK & CIVIC IMPROVEMENT –

Nothing to report.

FINANCE–

Motion by Taylor, seconded by Wallace authorizing John H Crawford & Associates to proceed with the Preliminary Engineering Report for USDA Finance Application Process to assist with financing pertaining to the Ginseng Creek Project. Ayes: Taylor, Scanzoni, Bodner, Wallace, Hanks, Schrauth. Nayes: Johnson. Absent: Plenske. Motion carried 6 Ayes; 1 Naye.

Motion by Taylor, seconded by Bodner to approve loan application for USDA Rural Development in the amount of $2,000,000 for the Ginseng Creek Project. Ayes: Scanzoni, Bodner, Wallace, Hanks, Schrauth, Taylor. Nayes: Johnson. Absent: Plenske. Motion carried 6 Ayes; 1 Naye.

Motion by Taylor, seconded by Johnson to approve Renewal Quote with Illinois Counties Risk Management Trust for the City’s Municipal Insurance for the year December 1, 2019 through December 1, 2020, in the amount of $76,258.00. The Staunton Public Library will be reimbursing the City $850.00 for their portion of the premium. The quote is right in line with last years premium. Ayes: Bodner, Wallace, Johnson, Hanks, Schrauth, Taylor, Scanzoni. Nayes: None. Absent: Plenske. Motion carried.

WATER-

Motion by Hanks, seconded by Bodner to accept Quote #S1153764 from Schulte Supply, Inc. for stock Stainless Repair Clamp in the amount of $3,730.00. Ayes: Wallace, Johnson, Hanks, Schrauth, Taylor, Scanzoni, Bodner. Nayes: None. Absent: Plenske. Motion carried.

STREET / SEWER

Motion by Johnson, seconded by Bodner to award bid to Kamadulski Excavating & Grading Co. for the Sanitary Sewer Main Extension 2019 (Staunton Road near El Indio Restaurant) in the amount of $82,639.00. Alderman Wallace asked if this quote came in as budgeted, and Public Works Director Kuethe stated that it came in way under budget. Ayes: Johnson, Hanks, Schrauth, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: Plenske. Motion carried.

PUBLIC GROUNDS-

Nothing to report.

TOURISM –

Nothing to report.

PERSONNEL –

Nothing to report.

ANNEXATION –

Nothing to report.

SPECIAL COMMITTEES –

Nothing to report.

JUDICIARY—

Motion by Wallace, seconded by Johnson to approve Ordinance #2015 An Ordinance Annexing Certain Territory Commonly Known As 148 S. Della Lane To The City Of Staunton, Macoupin County, Illinois. Ayes: Schrauth, Taylor, Scanzoni, Bodner, Johnson. Nayes: Hanks, Wallace. Absent: Plenske. Motion carried 5 Ayes; 2 Nayes.

Motion by Wallace, seconded by Johnson to approve Ordinance #2016 An Ordinance Annexing Certain Territory Commonly Known As 84 Della Lane To The City Of Staunton, Macoupin County, Illinois. Ayes: Bodner, Johnson, Schrauth, Taylor, Scanzoni. Nayes: Hanks, Wallace. Absent: Plenske. Motion carried 5 Ayes; 2 Nayes.

Motion by Wallace, seconded by Johnson to waive 1st reading of Ordinance #2023 Granting A Zoning Variance For Property Located At 1109 South Hackman St., Staunton, Illinois. Ayes: Wallace, Johnson, Hanks, Schrauth, Taylor, Scanzoni, Bodner. Nayes: None. Absent: Plenske. Motion carried.

Motion by Wallace, seconded by Johnson to approve Ordinance #2023 Granting A Zoning Variance For Property Located At 1109 South Hackman St., Staunton, Illinois. Ayes: Johnson, Hanks, Schrauth, Taylor, Scanzoni, Bodner, Wallace. Nayes: None. Absent: Plenske. Motion carried.

1st reading of Ordinance #2024 Approving An Annexation Agreement With Tyler

J. Schneider To Annex Property Located At 3031 Sugar Shack Lane, Staunton,

IL To The City Of Staunton, Illinois

1st reading of Ordinance #2025 Approving An Annexation Agreement With

Robert & Barbara Brown To Annex Property Located At 20730 Tall Timber Rd.,

Staunton, IL To The City Of Staunton, Illinois

1st reading of Ordinance #2026 Approving An Annexation Agreement With

Cassandra J. Loflin To Annex Property Located At 70 Calstrada Drive, Staunton,

IL To The City Of Staunton, Illinois

1st reading of Ordinance #2027 Approving An Annexation Agreement With Ryan

Portugal To Annex Property Located At 19593 Streeb Lane, Staunton, IL To The

City Of Staunton, Illinois

1st reading of Ordinance #2028 Approving An Annexation Agreement With Terry

& Paula Hale To Annex Property Located At 20076 Willoway Lane, Staunton, IL

To The City Of Staunton, Illinois

Motion by Wallace, seconded by Bodner to approve Resolution #2019-17 Declaring Trick-Or-Treat Days And Hours In Staunton, Illinois (October 30th and 31st from dusk to 9:00 P.M.). Ayes: Hanks, Schrauth, Taylor, Scanzoni, Bodner, Wallace, Johnson. Nayes: None. Absent: Plenske. Motion carried.

X. UNFINISHED BUSINESS—

Nothing to report.

XI. NEW BUSINESS-

In recognition of local resident Bob Fritz being the Grand American Champion Trap Shooter, Mayor Neuhaus suggested the possibility of a sign or signs being placed at

the Staunton entrances acknowledging Mr. Fritz. The City would need to purchase the

signs, however, the State would install them in the proper right-of-ways. Public Works Director Kuethe will check in to the cost of the sign (s) and bring this back to the Council for a firm decision.

XII. EXECUTIVE SESSION—

Motion by Johnson, seconded by Wallace to go in to Executive Session at 7:24 P.M.

to discuss Employment of a School Resource Officer and School Security Procedures

-Pursuant to 5 ILCS 120/2 (c) (1) and 5 ILCS 120/2 (c) (8). Ayes: Schrauth, Taylor,

Scanzoni, Bodner, Wallace, Johnson, Hanks. Nayes: None. Absent: Plenske.

Motion carried.

Alderman Scanzoni left the meeting at this time.

Motion by Wallace, seconded by Bodner to return to regular order of business at 7:46

P.M. Ayes: Taylor, Bodner, Wallace, Johnson, Hanks, Schrauth. Nayes: None.

Absent: Plenske, Scanzoni. Motion carried.

Motion by Bodner, seconded by Wallace to go back in to Executive Session at 7:47 P.M. to discuss Litigation – Pursuant to 5 ILCS 120/2 (c) (1). Ayes: Taylor, Bodner, Wallace, Johnson, Hanks, Schrauth. Nayes: None. Absent: Plenske, Scanzoni. Motion carried.

Alderman Schrauth left the meeting at this time.

Motion by Wallace, seconded by Bodner to return to regular order of business at 8:04

P.M. Ayes: Bodner, Wallace, Johnson, Hanks, Taylor. Absent: Plenske, Schrauth,

Scanzoni. Motion carried.

XIII. MOTIONS FROM EXECUTIVE SESSION –

.

No motions were made from Executive Session.

XIV. ADJOURNMENT

With no further business to discuss, Councilmember Wallace seconded by Councilmember Hanks to adjourn at 8:05 P.M. All present voting aye, motion carried.

Prepared by:

Dennis K. Stie