City Council Meeting Minutes--March 26, 2018

MINUTES OF THE REGULAR MEETING OF THE STAUNTON CITY COUNCIL, HELD IN THE PUBLIC WORKS BUILDING, 914 NORTH EASTON ST., STAUNTON, ILLINOIS ON MONDAY, MARCH 26, 2018

I. CALL TO ORDER:

Mayor Craig Neuhaus called the Staunton City Council Meeting to order at 7:00 P.M. on Monday, March 26, 2018

II. PLEDGE OF ALLEGIANCE:

Mayor Craig Neuhaus led the Pledge Allegiance to the Flag.

III. ROLL CALL:

City Clerk Stiegemeier called roll with the following persons

ATTENDING: Councilmembers Maria Bodner, Rich Garde, Rick Johnson, Ray Scroggins, Chad Plenske, Ryan Pritchett, Mayor Craig Neuhaus, City Clerk Dennis Stiegemeier, City Treasurer Cindy Pirok, City Attorney Phil Lading, Public Works Director Mike Kuethe and Police Chief Jeff Doerr.

NOT ATTENDING: Alderman Jeff Scanzoni and Anthony Schrauth.

IV. CONSENT AGENDA

Johnson moved, seconded by Bodner to approve Consent Agenda with the following items:

Minutes

Regular Meeting – 03/12/2018

Collector’s Report

Staunton Police Department (Ordinance Violations)--$400.00

Staunton Police Department (Reports)--$10.00

MJM Electric Cooperative (Utility Tax)--$223.95

State of Illinois (Video Gaming Tax)--$4,955.37

State of Illinois (Telecommunications Tax)--$8,855.62

Applications

Clark Cameron (Water Plant Operator)

Claims

March 26, 2018

Business Licenses Issued

Willow Rae Boutique

Elbon Shrine Club (One Day Liquor License)

Concordia Hall (Raffle License)

Roll Call Vote

AYES: Garde, Johnson, Scroggins, Pritchett, Plenske, Bodner.

NAYS: None.

ABSENT: Scanzoni, Schrauth.

Motion declared carried.

V. GUESTS

Mike Smith was in attendance and addressed the Council with concerns he had regarding the Zoning Hearing that was held last week pertaining to the former Alco Building. Mike’s property is a neighboring property on the east side. The company applying for the zoning amendment is a bowling ball manufacturer and Mike is concerned with the use of hazardous materials that would be used in the manufacturing. His greatest concerns were flammable materials and inhalant dangers. The company representative that attended the hearing stated that any air leaving the building would not be hazardous as it would be filtered air. Mayor Neuhaus and Alderman Garde also explained that it would be a requirement of the company to follow EPA Guidelines. Mike stated that he is opposed to the zoning amendment because the property is in his back yard. Mayor Neuhaus stated that the Finding of Facts hasn’t been sent in yet from the Zoning Hearing Attorney, but as soon as it was, a committee meeting would be called to discuss the issues. Mayor Neuhaus told Mr. Smith that he would let him know when this would be taking place and he could attend the meeting.

VI. CORRESPONDENCE

Received an e-mail from Zion Early Childhood Education Center requesting to block the streets and intersections that border Zion Lutheran School (Wood, Henry, Hoxsey

and Panhorst) from 10:00 to 11:00 A.M. on Friday, June 1, 2018, to allow daycare

students to ride their bicycles around the school. They are also asking city workers to

set up barricades that morning for the event.

Received a letter from Madison Communications reporting their success in exceeding

requirements regarding complaint reporting to the Illinois Commerce Commission

VII. TREASURER’S REPORT

VIII. CITY CLERK’S REPORT

Dates of upcoming events in the City of Staunton during 2018:

Wingfest – June 9

City Wide Yard Sales – June 8 and 9

Firemen’s Homecoming Celebration – June 22, 23 and 24

Tour de Donut and Ribfest – July 14

Balloon Glow – August 18

Art Fair – September 14 and 15

Mayor Neuhaus added that a Kite Making and Flying event will be held at the

Firemen’s Park on April 28, 2018.

City Hall Office will be closed Friday, March 30, 2018 in observance of Good Friday. All Public Works employees (except for one water plant employee) will be off that day as well.

Economic Interest Statements need to be completed and returned to City Hall as soon as possible. They need to be sent to the Macoupin County Clerk be March 31st.

IX. COMMITTEE REPORTS

PUBLIC HEALTH & SAFETY -

Motion by Bodner, seconded by Plenske to grant request from Zion Early Childhood Education Center to block streets and intersection bordering Zion Lutheran School on Friday, June 1, 2018 from 10:00 to 11:00 A.M. They are also asking city workers to set up barricades that morning. Ayes: Johnson, Scroggins, Plenske, Pritchett, Bodner, Garde. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

PARK & CIVIC IMPROVEMENT –

Motion by Pritchett, seconded by Bodner to purchase Kubota Tractor BX2380RV60 from Nail’s Power Equipment at a cost of $7,995.00 (includes trade-in of Kubota BX2360-54). Ayes: Scroggins, Plenske, Pritchett, Bodner, Garde, Johnson. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

FINANCE–

Motion by Pritchett, seconded by Bodner to make payment to the Macoupin County Community Foundation CEO Program for the agreed annual contribution of $1,000.00. This fulfills the three year agreement between the City of Staunton and the CEO Program. This will be paid from line item 35.61.590.0. Ayes: Plenske, Pritchett, Bodner, Garde, Johnson, Scroggins. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried. The CEO Trade Show will be held at Cross Church in Carlinville on Saturday, April 21, from 3:00 to 6:00 P.M.

Motion by Pritchett, seconded by Garde to pay Invoice dated March 6, 2018 from John H. Crawford & Associates for additional Design Engineering completed on the Gensing Creek Drainage Project in the amount of $35,000.00. Ayes: Plenske, Pritchett, Bodner, Garde, Scroggins. Nayes: Johnson. Absent: Scanzoni, Schrauth. Motion carried 5 Ayes; 1 Naye.

UTILITIES-

Motion by Garde, seconded by Pritchett to purchase additional water meters at a cost not to exceed $5,000.00. Ayes: Pritchett, Bodner, Garde, Johnson, Scroggins, Plenske. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

STREET-

Nothing to report.

PUBLIC GROUNDS-

Nothing to report.

TOURISM –

Nothing to report.

PERSONNEL –

Nothing to report.

ANNEXATION –

Nothing to report.

SPECIAL COMMITTEES –

Nothing to report.

JUDICIARY—

Motion by Johnson, seconded by Bodner to approve Ordinance 1926 Approving An Annexation Agreement Between The City Of Staunton, Illinois And Jerry And Shawnery Davidson To Annex Property Located At 9380 VFW Road, Staunton, IL To The City Of Staunton, Illinois (Pre-Annexation). Ayes: Bodner, Garde, Johnson, Scroggins, Plenske, Pritchett. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

Motion by Johnson, seconded by Scroggins to waive 1st reading of Ordinance #1928 Amending Chapter Seven, Article Six Of The Staunton Revised Code Of Ordinances (Raffle Code). Ayes: Bodner, Garde, Johnson, Scroggins, Plenske, Pritchett. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

Motion by Johnson, seconded by Pritchett to approve Ordinance #1928 Amending Chapter Seven, Article Six Of The Staunton Revised Code Of Ordinances (Raffle Code). Ayes: Garde, Johnson, Scroggins, Plenske, Prithcett, Bodner. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

1st reading of Ordinance #1929 To Install Stop Signs At The Intersection Of Maple Street And First Street

1st reading of Ordinance #1930 Vacating An Alley (South of Henry Street and East of R.P. Lumber)

Motion by Johnson, seconded by Bodner to waive 1st reading of Ordinance #1931 Authorizing Entry Into And Execution Of An Amended Pooling Agreement Between The City Of Staunton, Illinois And The Illinois Public Risk Fund. Ayes: Johnson, Scroggins, Plenske, Pritchett, Bodner, Garde. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

Motion by Johnson, seconded by Bodner to approve Ordinance #1931 Authorizing Entry Into And Execution Of An Amended Pooling Agreement Between The City Of Staunton, Illinois And The Illinois Public Risk Fund. Ayes: Scroggins, Plenske, Pritchett, Bodner, Garde, Johnson. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

Motion by Johnson, seconded by Scroggins to waive 1st reading of Ordinance #1932 Authorizing Entry Into And Execution Of A Private Crossing Agreement Between The City Of Staunton, Illinois And Norfolk Southern Railway Company. Ayes: Bodner, Garde, Johnson, Scroggins, Plenske, Pritchett. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

Motion by Johnson, seconded by Bodner to approve Ordinance #1932 Authorizing Entry Into And Execution Of A Private Crossing Agreement Between The City Of Staunton, Illinois And Norfolk Southern Railway Company. Ayes: Garde, Johnson, Scroggins, Plenske, Pritchett, Bodner. Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

X. UNFINISHED BUSINESS—

Nothing to report.

XI. NEW BUSINESS-

Mayor Neuhaus stated that the Staunton Chamber of Commerce meeting will be held on Tuesday, April 3 at 5:00 P.M. at the Staunton Fire Station. All aldermen are invited to attend this very informative meeting.

XII. EXECUTIVE SESSION—

Motion by Garde, seconded by Scroggins to go in to Executive Session at 7:22 P.M. to

discuss Personnel. Ayes: Johnson, Scroggins, Plenske, Pritchett, Bodner, Garde.

Nayes: None. Absent: Scanzoni, Schrauth. Motion carried.

Motion by Scroggins, seconded by Bodner to return to regular order of business at

7:33 P.M. Ayes: Scroggins, Plenske, Pritchett, Bodner, Garde, Johnson. Nayes:

None. Absent: Scanzoni, Schrauth. Motion carried.

XIII. MOTIONS FROM EXECUTIVE SESSION –

.

No motions were made from Executive Session.

XIV. ADJOURNMENT

With no further business to discuss, Councilmember Bodner seconded by Councilmember Scroggins to adjourn at 7:34 P.M. All present voting aye, motion carried.

Prepared by:

Dennis K. Stiegemeier City Clerk