City of Staunton
101 W. Pearl Street
Monday, November 13, 2023
7:00 p.m.
I. Call to Order (7:00-7:01)
II. Pledge of Allegiance (7:01-7:02)
III. Roll Call Vote (7:02-7:04)
IV. Consent Agenda (7:04-7:06)
Minutes
Regular Meeting – 10/23/2023
Special Meeting – 11/06/2023
Collector’s Report
Madison Communications (Franchise Fee)--$2,764.60
Staunton Police Department (Ordinance Violations)--$600.00
Staunton Police Department (Reports)--$25.00
Southwestern Electric Cooperative (Utility Tax)--$911.18
Ameren Illinois (Utility Tax)--$20,567.15
Staunton Area Ambulance Service (September & October Dispatch Fees)--$1,000.00
State of Illinois (MFT Tax)--$9,180.56
State of Illinois (MFT Renewal Fund)--$8,672.64
State of Illinois (Sales Tax)--$70,975.49
State of Illinois (Business District Tax)--$25,217.87
Macoupin County Circuit Clerk (Fine Disbursement)--$833.50
Macoupin County Circuit Clerk (Arrest Agency Fee)--$167.00
Macoupin County Circuit Clerk (E-Citation Fee)--$10.00
Macoupin County Circuit Clerk (FTA Warrant Fee)--$16.00
Macoupin County Circuit Clerk (Police Vehicle Fund)--$.50
Macoupin County Circuit Clerk (Restitution)--$25.00
Applications
Sarah Williams (Police Dispatcher)
Monthly Report
Distributed by the City Clerk’s Office
Claims
November 13, 2023
Business Licenses Issued
None
V. Guests
VI. Correspondence (7:10-7:15)
Received a letter of resignation from part time custodian Lauri Ebersohl. The letter is dated November 9, 2023 and her last day of employment with the City will be November 22, 2023.
VII. Treasurer’s Report (7:15-7:17)
Certificates of Deposit recently purchased at Bank of Springfield for 9 months at 5.15%:
Band Fund - $15,000.00
Depreciation Fund - $75,000.00
General Fund - $150,000.00
Certificates of Deposit recently matured and cashed in at Bank of Hillsboro:
Civic Improvement Fund--$250,000.00 plus $4,273.09 interest
Infrastructure Fund--$350,000.00 plus $5,982.33 interest
Reserve Rund--$200,000.00 plus $3,418.48 interest
Telecommunications Fund--$100,000.00 plus $1,709.24 interest
Water Fund--$100,000.00 plus $1,709.24 interest
VIII. City Clerk’s Report (7:17-7:20)
The City Clerk’s Office will be closed on November 23rd and 24th for the Thanksgiving holiday. All public works employees, except for one water treatment plant employee, will be off those days as well. Please send me all agenda items for the November 27th meeting by Wednesday, November 22nd at 3:00.
IX. Approval of Committee Reports and Motions (7:20-8:20)
Public Health & Safety – Manning (7:20-7:25)
Park & Civic Improvement - Tipler (7:25– 7:30)
Motion to pay Invoice #412 to Christmas Décor Systems for Main Street
Christmas decorations in the amount of $3,500.00
Finance/Claims – Tipler (7:30-7:35)
Motion to pay Invoice #220460 from C.J. Schlosser & Co., LLC for payment in preparation of the City’s audit for the fiscal year ending April 30, 2023 in the
amount of $9,385.00
Motion to approve Contract Change Order #1 from Kamadulski Excavating &
Grading for additional pipe needed on the Route 4 – Alco Sanitary Sewer
Extension Project in the amount of $1,398.00
Motion to pay Final Pay Estimate #2 from Kamadulski Excavating & Grading
Co. for work completed on the Route 4 – Alco Sanitary Sewer Installation in the
amount of $4,723.50. This will be paid from Budget Line Item 37.71.852.0.
Motion to accept Bid from J. P. Burns Excavating for the Main Street Sanitary
Sewer Extension Project in the amount of $152,714.30
Motion authorizing Mayor Neuhaus to sign the Notice of Award to J.P. Burns
Excavating for the Main Street Sanitary Sewer Extension
Motion to approve Renewal Quote with Illinois Counties Risk Management Trust for the City’s Municipal Insurance for the year December 1, 2023 through December 1, 2024, in the amount of $122,417.00. The Staunton Public Library will be reimbursing the City $969.00 for their portion of the premium.
Motion to pay Invoice #117994 from Fehr Graham for for Professional Services
rendered regarding the North Street Lift Station and Force Main Project in the amount of $4,400.00, to be paid from Budget Line Item 56.45.865.0
Motion to accept Bid from Gelly Excavating & Grading for the West Frontage Road Sanitary Sewer Extension Project in the amount of $293,943.23
Motion authorizing Mayor Neuhaus to sign the Notice of Award to Gelly Excavating & Grading for the West Frontage Road Sanitary Sewer Extension Project
Utilities / Water - Berg (7:35-7:40)
Motion to approve Renewal Quote with Hach Co. for annual maintenance at the
water treatment plant in the amount of $12,819.00. Starting date is January 1,
2024 and end date is December 31, 2024.
Street / Sewer – Machota (7:40-7:45)
Public Grounds – Machota (7:45-7:50)
Tourism – Neuhaus - (7:50-7:55)
Personnel – Dias (7:55-8:00)
Motion to approve Christmas bonuses to City Employees as follows:
$250.00 to Department Heads
$150.00 to Full Time Employees
$100.00 to Part Time Employees with more than 250 hours per year
Annexation – Manning (8:00-8:10)
Special Committees – (8:10-8:15)
Judiciary – Manning - (8:15-8:20)
1st reading of Ordinance #2222 An Ordinance Authorizing The Levy And
Collection Of Taxes For The Corporate And Municipal Purposes Of The City
Of Staunton, Macoupin County, Illinois, For The Fiscal Year Beginning May 1,
2023 And Ending April 30, 2024
1st reading of Ordinance #2223 Annexing Certain Territory To The City Of
Staunton, Macoupin County, Illinois (1037 N. Easton St.; PIN #01-000-355-00)
X. Unfinished Business (8:20-8:25)
XI. New Business (8:25-8:30)
XII. Executive Session (8:30-8:50)
XIII. Motions from Executive Session (8:50-9:00)
XIV. Adjournment (9:00)
Any item listed on this agenda, including any request made in correspondence to the City, may be considered and the subjected to a vote and final action.